If you have managed a team before, you are well aware of the drill. It’s like a constant battle against the clock as you try to tread the thin line between efficiency and productivity while juggling deadlines. That’s where employee time management software comes into play.
Time-tracking software helps monitor employee performance, ensuring they stay on track with time and business goals.This has become no less an imperative with a shift towards a hybrid work mode as the business environment becomes more diverse and fast-paced.
It all comes down to how time is managed and utilized which can make all the difference on your business trajectory. Employees too are leaning towards remote while the trend of diverse teams working across different locations and time zones is catching up.
This means that time management is more crucial than ever to understand how team members spend their time so that you don’t have to contend with wasted time. After all, wasted time is equivalent to wasted opportunities.
What is Employee Time Management Software?
An employee time management software is a time-tracking app that allows businesses to track how employees spend their time. The software automates timesheets, tracking daily work hours, overtime, breaks, and time off in detail.
Employee time tracking also helps in monitoring employee productivity to identify any shortcomings or inefficiencies on the part of employees.
It also aids in leveraging attendance to see whether it aligns with performance metrics and gets notified of any unauthorized absences or abrupt schedule changes.
Most importantly, it helps in calculating the billable time or the time that an employee spends on tasks or projects for which they ought to be paid.
Time management also leads to a well-managed payroll that is consistent with the guidelines of hourly work, you can steer clear of potential payroll errors and improve your cost efficiency.
Tracking employee hours contributes to improved accountability as employees themselves can track time on their own and account for how they utilize their time.
Identifying performance gaps helps organizations provide employees with support and training to reach their full potential. Time tracking software helps managers analyze time allocation, optimize workflows, and improve productivity across tasks and projects.
Key Features to Look for in Employee Time Management Software
1. Time tracking and reporting
- An employee time tracking app accurately records work hours, including breaks and overtime, for better workforce management.
- You can also access a detailed report to analyze your team's performance on specific projects or tasks to ensure they are making the best possible use of their time.
2. Task and project management integrations
- One major advantage of this software is that it can be seamlessly integrated into any project management software that is already installed like Trello, Asana, or Jira.
- This software comes with easy-to-use API accessibility so that you can receive timely updates on project progress.
- Not only will the data insights help in allocating resources efficiently, but they will also enable you to manage time and your projects at the same time without the need for any admin.
3. Scheduling and attendance tracking
- Being off-schedule is the last thing you want for your project. With time tracked automatically, the software can also come in handy for setting up the right schedules in line with employee skills and availability as well as plan rotational shifts well in advance.
- This can also help prevent conflicts due to overlapping schedules from the outset. Moreover, you can also monitor your employee’s attendance in real time while benefitting from a unified leave request system so that you can proactively manage any absences.
4. Alerts and reminders
- By issuing regular notifications, it ensures that you are in sync with upcoming deadlines and the most urgent tasks. This can avoid any last-minute blunders or fallouts so that all your priorities are met on time.
5. Mobile accessibility and cross-platform support.
- The software also offers a user-friendly mobile app which is useful if you have sizable remote employees on your team or those who are on the go. Further, the software can be synchronized across all platforms, including tablets, smartphones desktops along with cloud support for maximum accessibility.
Top 10 Employee Time Management Software Solutions
1. Toggl Track
This software is easy to use and implement and works best for small businesses and freelancers.
Key Features
- Features an interactive user interface where you can clock in with just a click and it picks up from where you left off.
- It works in the background on your computer with a separate timer for each project. This results in a comprehensive report with details on the time spent on specific projects.
- Equipped with over 100 integrations, it is compatible with most existing software to yield a streamlined work process.
2. Clockify
The app is best for budget-conscious teams in small and medium businesses, consultants, freelancers, and remote workers.
Key Features
- Offers a free tier for an unlimited number of users to track work hours across multiple projects.
- Equipped with a simple yet accurate time -tracker to time whatever tasks employees are working on. Manual time blocs can be added to edit the time log.
- Tracks the total number of hours worked for a day or a project which is crucial to calculate billable hours.
- With multi-device support, it allows a centralized data system where data is synchronized across all online devices to track time.
3. Hubstaff
This software is specifically designed for up-close monitoring of Remote and field teams.
- Exceptional surveillance capabilities with GPS and Geofence time tracking to locate employees while on the job.
- A smart app that works in the background to monitor your employee's performance with random three screenshots every 10 minutes.
- It provides detailed productivity analytics by tracking keystrokes and mouse clicks along with activity levels for each hour.
- Offers an automated payroll to easily calculate pay rates for team members or projects.
- Facilitates scheduling to accommodate holiday and time-off requests.
4. Monday. Com
Specially made for teams looking for an all-in-one solution
- Track time effectively to help teams stay organized and create a seamless workflow.
- A customizable platform to adjust your workflow based on your needs to include or exclude specific tracking metrics.
- An automated dashboard that helps you save time on manual data entries.
- A new board is created for every project so that you can keep track of your projects in one place.
5. ClickUp
An all-in-one, AI-powered platform to manage all kinds of tasks for teams.
- Possibility for a customized view with a click based on specific features like board, list, Gantt, and more.
- Create an automated workflow to save time on repetitive tasks like reminders and calendar events.
- Promotes collaboration among team members with a built-in Chat feature and edit and share documents
- Easily integrates with multiple tools to create a centralized workspace to simultaneously track time for projects and tasks.
6. Harvest
Best-suited for client service businesses looking for robust reporting and invoicing features.
- A simple and robust time-tracking tool that records the number of hours spent on specific projects by starting and stopping the timer. Manual entries are also possible.
- In-built expense tracking features to instantly create an invoice from time logs and thus calculate profitability for different categories like clients, teams, projects, and tasks.
- Integrates with accounting tools to aid sound financial management and prevent costly irregularities.
- Efficient reporting features provide a detailed breakdown of time for each task and project as well as the total time spent on each project.
7. Wrike
Most suitable for projects and teams that work on a project basis
- Interactive Gantt Charts that visually represent project progress, detect potential bottlenecks and monitor project timelines.
- Enables real-time collaboration including file-sharing and feedback
- Track workloads of team members and optimize resources allocated across teams and projects
- Accurately track how time is utilized for tasks and projects with detailed productivity reports and meet deadlines.
8. RescueTime
The app is best for small teams or individual users that emphasize productivity.
- Offers automatic time tracking for employees for the day.
- Detailed reports for self-evaluating the time spent on websites and apps as well as productivity analytics for monitoring team performance.
- Focus time features help users concentrate on tasks by blocking distractions
9. Time Doctor
Ideal for managing remote modes and businesses with diverse operations.
- Tracks employee activities in real-time to assess their productivity levels with detailed reports.
- Allows employee monitoring encompassing their work hours including breaks and maintains overall attendance
- Provides concrete evidence of work with screenshots generated at regular intervals.
- Offers automated payrolls and streamlined workflows by easily integrating with pre-installed project management and payroll software.
10. Wing Assistant
Perfect for businesses seeking comprehensive support.
- Allows businesses to set up a virtual assistant team for a variety of tasks including customer and administrative support, marketing, and sales.
- Ease of integration with popular time management tools to seamlessly track dedicated tasks for higher efficiency.
- The flexibility of acquiring scalable support to suit your specific business needs along with the facility of on-demand support for peak seasons. Minimize overhead costs associated with in-house staff.
Why Wing Assistant is the Perfect Companion for Time Management
Wing Assistant acts like your personal assistant to help you manage employees like a pro. With a broad suite of support services, you can be assured that your operations are on time and your employees are at their most productive. Our key offerings include;
- Administrative support to handle tasks that are time-consuming and repetitive like data entry and reporting.
- The software syncs with your calendar for tracking employee hours and helps you set perfect schedules. Plus, you don't have to switch back and forth between apps.
- Get real-time reporting features for an in-depth insight into how your employees perform against set benchmarks and distribute workloads in balance.
Whether you have a large business, a start-up, or work as a freelancer, Wings Assistant is the best employee time tracking app that is highly scalable to fit your business needs.
With its competitive pricing model, it is a cost-effective solution that allows you to choose the plan that works best for your budget depending on your required features.
Check out our guide to get hands-on tips on how to master employee time management for business success.
How to Choose the Right Employee Time Management Software
That you need to track and manage time properly to build a more productive and efficient workforce is a foregone conclusion. In present times, employee time management software is a go-to tool that lets you track employee time down to the minute and thus create optimum workflows.
Assessing team needs and challenges
- No two software are the same just as the needs of two teams are different so you have to be certain as to what features your desired online employee time tracking software should possess.
- You might need software to track time on projects or tasks or to calculate the billable time with accuracy. Keep your productivity challenges in mind before choosing one.
Budget considerations
- Budget is a key determinant in the type of time-tracking software you end up with. Software with basic functionality like clock-in and clock-out times is relatively cheaper.
- However, the cost will go up for more advanced software that offers comprehensive time tracking for employees along with high usability. Consider the size of your team when estimating a budget for the software you need.
Integration with existing tools
- The best software is not only easy to set up and use, but they are also equipped with a high integration potential.
- This feature gives you the flexibility to connect your time-tracking software with third-party project management tools, invoicing and payroll software, or other communication systems that you may use.
- This is critical to create an automated workflow from the start without any interruption.
Scalability and customer support
- Good software works equally well for teams of all sizes in managing time for their projects and organizing workflows. Look out for software that is scalable, meaning that it should be able to accommodate more users as your business grows over time along with offering additional features if necessary.
Go through product reviews and testimonials from other businesses to get an overview of what others are saying about the software’s efficacy. Software that stands out for its customer service standards is likely to be more reliable and authentic in terms of its functionality to avoid any mishaps later on.
Invest in the Right Employee Time Management Software
In view of the benefits described above, it is evident that an employee time tracking system is indispensable for any business. In doing so, the software gives a much-needed boost to productivity and hence enhances your competitive advantage in the long term.
This digital tool comes with all the functionalities required to manage time including tracking the number of hours your employees out of the total working hours.
With the right employee time tracking app by your side, you can keep your employees happier and engaged as they will be in better control of their schedules and their total working hours.
Explore Wing Assistant’s virtual assistant services to unlock the benefits of time management for your business and save your precious time and money. Schedule a free consultation today and transform how your team works once and for all.
Dianne has extensive experience as a Content Writer, she creates engaging content that captivates readers and ranks well online. She stays on top of industry trends to keep her work fresh and impactful. She has a talent for turning complex ideas into relatable stories. When she’s not writing, you’ll probably find her with a crochet hook in hand or working on a fun craft project. She loves bringing creativity to life, whether it’s through words or handmade creations.
