Your Attention Is Too Expensive to Be Buried in Admin
- Reclaim 10–15 hours a week for the work only you can do.
- Stop low-value requests before they reach your desk.
- Nothing sits. Nothing comes back to you.
- Leader in Managed Virtual Assistant Services
What Wing Assistants Get Done Every Day
- Managed in Gmail
- Updated in Google Calendar
- Booked in TripIt
- Documented in Notion
Your Virtual Executive Assistant Handles
Comms & Scheduling
- Oversee executive email flow
- Maintain executive calendar
- Coordinate high-level meetings
Travel & Logistics
- Manage all travel bookings
- Prepare detailed travel plans
- Build trip itineraries
Research & Reporting
- Prepare research summaries
- Compile executive reports
- Produce briefing notes
Workflow & Projects
- Maintain project timelines
- Update workflow dashboards
- Track cross-team deliverables
Business Operations
- Organize executive documents
- Maintain key records
- Prepare internal files
You're Too Senior to Still Be Doing This Work
Measured Results Across Teams
Quistem
Needed executive ops owned.
- 25% CEO time reclaimed
- 9 workflows offloaded
- 1,000+ days supported
Cybersecurity Startup
Needed outbound sales owned.
- 2,080+ hours delivered
- 22 sales workflows owned
- Sales system live (2 wks)
Provida Family Medicine
Needed clinic ops streamlined.
- 50% faster admin ops
- 35% fewer billing errors
- 25% faster claims
Idaho Legal Estates
Needed intake owned.
- 100+ hours reclaimed
- 13+ hours saved weekly
- 10 workflows fully owned
My Personal Mentors
Needed revenue stabilized.
- 30+ deals closed monthly
- 3,600+ clients supported
- 48-hr inquiry resolution
How it Works
-
Meet us to discuss
your requirements
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We shortlist talents
for your review
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We interview and
assess candidates
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The perfect Wing
Assistant joins your team
More Virtual Assistant Services
We offer 150+ distinct plans in sales, marketing, customer service, and other operational areas. We also have dedicated industry-focused services such as Real Estate Assistants, Healthcare Virtual Assistants and E-Commerce Virtual Assistants.
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Administrative AssistantManages scheduling, admin tasks, and documentation
- Sales Development RepEngages with prospects, grows your sales pipeline and drives sales
- Personal AssistantManages your calendar both at work and outside of it
- Real Estate AssistantAll-round help for your
property listings
- Top 1% of TalentStart in one function, then expand coverage as the business grows.
- Healthcare AssistantHelps co-ordinate appointments with patients, data-entry and insurance filing
How Wing Owns Your Executive Support
Flexible, No-Commitment Monthly Support
Secure and Compliance-Ready
NDAs and Tool-Level Access Control
Coverage That Doesn’t Break
We Meet Challenging Talent Needs and Ensure Ongoing Success
Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.
Operational Ownership, Powered by the Wing Workspace App
Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.
- Real-time task visibility and status tracking
- Documented workflows with built-in oversight
- Structured handoffs and cross-time-zone continuity
Get it on
App Store
Get it on
Google Play
Get it on
Microsoft
Highly Rated by Operations & Leadership Teams
4.5
4.7
4.8
4.8
Hundreds of Stellar Client Reviews
charlesgate.com
livingspec.com
Executive Virtual Assistant Pricing
Choose part-time or full-time, with a global or US-based assistant. Bilingual support is available if needed.
One person is responsible for your work. Nothing sits or comes back half-done. Hire a remote assistant that actually owns it.
$1,999/Month
- 160 Hours per month
- Dedicated Executive Virtual Assistant
- Free replacement
- Customer Success Manager
- Rigorous quality control and supervision
- Wing Workspace App
- Your timezone - any hours you want
- Share with colleagues
- Unlimited file sharing/storage
$1,299/Month
- 80 Hours per month
- Dedicated Executive Virtual Assistant
- Free replacement
- Customer Success Manager
- Rigorous quality control and supervision
- Wing Workspace App
- Your timezone—choose from designated slots
- Sharing is limited
- 10 GB file sharing/storage limit
FAQs
Ready to Get Your Time Back?
Join 10,000+ businesses who use Wing to delegate work, reduce costs, and focus on growth.
What to Know Before You Hire a Virtual Executive Assistant
What Is a Virtual Executive Assistant?
A virtual executive assistant is a dedicated remote professional who manages the operational and administrative layer of a senior leader’s work: calendar, inbox, travel, reporting, and cross-team coordination.
Unlike a general virtual assistant, they’re matched to the pace, priorities, and communication style of a specific executive. Clients who delegate this layer to a Wing virtual executive assistant typically reclaim 10 to 20 hours a week within the first 30 days.
The distinction that matters most is ownership. A virtual executive assistant doesn’t wait to be assigned tasks. They track what’s open, notice what’s off, and follow through without being asked. Wing assistants are trained in AI-augmented workflows and modern productivity platforms, which means they work faster and smarter than a traditional assistant.
But the advantage isn’t the tools. It’s what the tools can’t do. For example, after months of working with the same executive, a virtual executive assistant knows which investors need a different approach, which vendors run late, and which clients need a call rather than an email. That judgment doesn’t come from a tool. It comes from context that builds over time and lives with a person.
Wing virtual executive assistants are matched to your tools and workflows and backed by a management layer that ensures continuity throughout the engagement.
Virtual Executive Assistant vs Personal Assistant
Both roles handle scheduling, travel, and communication, but they serve fundamentally different functions.
A personal assistant manages the personal layer of someone’s life: home logistics, personal appointments, family scheduling, personal errands, and lifestyle coordination. The focus is the person outside of work.
A virtual executive assistant manages the professional operational layer: business calendar, executive inbox, internal follow-ups, meeting preparation, reporting, and cross-team coordination. The focus is leadership effectiveness inside the business.
A personal assistant knows your personal preferences, your family’s schedule, and your lifestyle needs. A virtual executive assistant knows your business priorities, your key relationships, your communication style with stakeholders, and the operational patterns that keep your leadership running.
Some executives need both. Most need to be clear on which gap they’re filling before they hire. If work keeps landing on you that belongs to someone operating inside your business, that’s a virtual executive assistant. If personal logistics keep bleeding into your workday, that’s a personal assistant.
Virtual Executive Assistant vs In-House Executive Assistant
Hiring a full-time in-house executive assistant is the traditional solution. For most founders and growing businesses, it creates a different set of problems before it solves the original one.
A full-time hire takes 40 or more days to recruit, onboard, and reach productivity. Salary, benefits, payroll tax, and HR overhead on top. Wrong fit means months of sunk cost before you can move on.
A Wing virtual executive assistant is live in under 48 hours. The flat monthly rate runs 65 to 80 percent lower than a comparable local hire. Wrong fit? Replaced within 24 hours. No rehiring, no lost context, no restart.
The deeper difference is the management layer. With an in-house hire, performance management, training, and continuity are your responsibility. With Wing, they’re built in. Your Customer Success Manager monitors quality throughout. Backup coverage is structured in. Learn more about how Wing works.
What Tasks Should You Delegate to a Virtual Executive Assistant?
The most common mistake executives make when hiring an assistant is under-delegating. They offload the obvious tasks like calendar and travel, and hold onto everything else because it feels too sensitive, too complex, or too hard to explain.
In practice, a virtual executive assistant can own far more than scheduling. Here’s where delegation has the highest impact:
- Calendar & Inbox Management: Not just booking meetings, but filtering what reaches you, prioritizing what needs a response, and making sure nothing urgent sits unactioned. An email management assistant with executive assistant inbox management experience handles this layer so nothing leaks through.
- Travel & Logistics: End-to-end coordination: flights, hotels, ground transport, itineraries, and contingency planning when things change.
- Meeting Preparation: Briefing notes, background research, agenda prep, and follow-up tracking so every meeting has context before it starts and action after it ends.
- Reporting & Documentation: Weekly summaries, executive reports, internal updates, and file organization so information is always current and findable.
- Stakeholder Coordination: Following up with vendors, clients, and internal teams so you're not the one chasing responses or tracking down updates.
- Project & Workflow Support: Maintaining timelines, updating dashboards, and flagging when something is at risk before it becomes your problem.
The difference between a task list and real delegation is judgment. A virtual executive assistant doesn’t just complete these functions, they notice when something is off, anticipate what’s coming, and make decisions in the moment that keep things moving.
That’s not something you can assign. It’s something that develops over time with the right person.
Not sure this is the right layer? If what’s piling up is invoicing, client updates, and project tracking rather than calendar and inbox, Wing’s mid-level executive assistant may be the better fit.
What to Look for When Hiring a Virtual Executive Assistant
Not every virtual executive assistant is the right fit. The role sits close to leadership, handles sensitive information, and requires a level of judgment that goes beyond task execution.
When buyers search for the best virtual executive assistant, what they’re really evaluating is whether the person can operate close to leadership without constant direction. Here’s what to evaluate before you hire.
- Communication Style: Your assistant represents you in emails, follow-ups, and stakeholder interactions. They need to match your tone, understand your relationships, and know when to escalate versus handle independently.
- Proactiveness: The difference between a good assistant and a great one is whether they're reactive or anticipatory. You want someone who flags the problem before you see it, not after.
- Tool Fluency: A strong virtual executive assistant works inside your existing systems from day one. Look for experience with the platforms you already use and the ability to learn new ones quickly.
- Reliability & Continuity: Consistency matters more than any individual skill. An assistant who shows up, follows through, and builds context over time is worth more than one who performs brilliantly in bursts.
- Managed Support: Hiring a freelance virtual executive assistant or working with an executive assistant team through a staffing agency means you own the performance management, training, and replacement process. A managed service like Wing builds that layer in so you never have to.
With Wing, you don’t evaluate candidates. We match you to the right person based on your tools, pace, industry, and working style, and we back that match with quality oversight throughout. If something isn’t working, we fix it.
Who Hires a Virtual Executive Assistant?
Virtual executive assistants are most commonly hired by people whose time has outgrown their current support structure. That looks different depending on the stage of the business.
- Founders & CEOs: At early and growth-stage companies, founders are often the last ones to delegate. They've built the business by staying across everything, and handing off feels like losing control. What they discover is the opposite: a virtual executive assistant doesn't remove visibility, it removes the drag. The meetings still get scheduled, the follow-ups still go out, and the briefing notes are ready before the call. They just stop being the ones doing it.
- Operators & Chiefs of Staff: At larger organizations, virtual executive assistants extend coverage across leadership teams. When a COO or Chief of Staff is supporting multiple executives, a dedicated assistant ensures each leader has consistent support without adding full-time headcount for every role. For organizations deploying coverage across a full leadership team, Wing's enterprise executive assistant program is built for that scale.
- Consultants & Agency Owners: When client-facing work starts to suffer because back-office coordination is taking too much time, a fractional executive assistant or dedicated virtual executive assistant provides an owner for proposals, scheduling, follow-ups, and reporting without the overhead of an in-house hire.
- Executives in Transition: Taking on a new role, scaling a team, or entering a new market creates an operational surge. A virtual executive assistant gets up to speed quickly, builds context fast, and keeps execution moving while leadership focuses on the transition itself.
How Much Does a Virtual Executive Assistant Cost?
The cost of a virtual executive assistant depends on four factors: hours, experience level, location, and whether bilingual support is needed.
Wing virtual executive assistant plans start at $1,299/month for part-time support (80 hours/month) and $1,999/month for full-time coverage (160 hours/month). US-based assistants and specialist experience tiers are available at higher price points. All plans include a dedicated assistant, Customer Success Manager, free replacement, and quality oversight throughout.
Compared to a full-time in-house executive assistant, a Wing virtual executive assistant typically costs 65 to 80 percent less when you factor in salary, benefits, payroll tax, and HR overhead. There’s no long-term contract, no hiring process, and no management burden on your side.
To find the right plan for your workflow and budget, book a call with the Wing team.
