Real Estate Transaction Coordinator
Experts Who Keep Your Real Estate Deals on Track
- Start fast with a trained coordinator and avoid bottlenecks
- Offload contract prep, compliance, scheduling, and docs
- Cut coordination costs with vetted, managed support
4.8/5 avg.
- Leader in Managed Virtual Assistant Services
10,000+ Active Assistants Powering 10,000+ Companies
What Wing Assistants Get Done Every Day
Deadlines tracked, contract tasks managed. No milestones left unmonitored.
- Tracked in Dotloop
Transaction files organized, forms collected. No documents left unsubmitted.
- Filed in DocuSign
Lenders coordinated, inspections arranged. No vendor follow-ups left pending.
- Logged in Skyslope
Deal records updated, pipeline status current. No milestone notes left unlogged.
- Updated in Follow Up Boss
Transaction Coordinator Virtual Assistant Tasks You Can Delegate Today
Contract-to-Close Support
- Track Closing Deadlines
- Manage Contract Tasks
- Prepare Closing Checklists
Document Management
- Organize Transaction Files
- Collect Required Forms
- Submit Docs for Review
Client & Agent Coordination
- Schedule Key Appointments
- Send Status Updates
- Confirm Critical Dates
Vendor & Partner Support
- Coordinate With Lenders
- Communicate With Escrow
- Arrange Inspections
CRM & Admin Tasks
- Update Deal Records
- Log Milestone Notes
- Maintain Pipeline Status
How it Works
Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
-
Meet us to discuss
your requirements
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We shortlist talents
for your review
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We interview and
assess candidates
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The perfect Wing Assistant joins your team
Measured Results Across Teams
Real companies. Defined ownership. Measurable outcomes.
Quistem
Needed executive ops owned.
- 25% CEO time reclaimed
- 9 workflows offloaded
- 1,000+ days supported
Cybersecurity Startup
Needed outbound sales owned.
- 2,080+ hours delivered
- 22 sales workflows owned
- Sales system live (2 wks)
Provida Family Medicine
Needed clinic ops streamlined.
- 50% faster admin ops
- 35% fewer billing errors
- 25% faster claims
Idaho Legal Estates
Needed intake owned.
- 100+ hours reclaimed
- 13+ hours saved weekly
- 10 workflows fully owned
My Personal Mentors
Needed revenue stabilized.
- 30+ deals closed monthly
- 3,600+ clients supported
- 48-hr inquiry resolution
Delegate Everything but Leadership.
More Virtual Assistant Services
We offer 25+ distinct plans in sales, marketing, customer service, and other operational areas. We also have dedicated industry-focused services such as Real Estate Assistants, Healthcare Virtual Assistants and E-Commerce Virtual Assistants.
Speak to a Wing Expert and find the right fit for your business.
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Executive AssistantDiscover expert-tier talent to help with presentations, proposals and more
- Sales Development RepEngages with prospects, grows your sales pipeline and drives sales
- Personal AssistantManages your calendar both at work and outside of it
- Real Estate AssistantAll-round help for your property listings
- Top 1% of TalentStart in one function, then expand coverage as the business grows.
- Healthcare AssistantHelps co-ordinate appointments with patients, data-entry and insurance filing
Why You Should
Choose Wing
Wing Transaction Coordinators are hand-selected to match your workflow and supported by a team that manages onboarding, training, and supervision.
Wing is a fully managed, one-stop solution for real estate virtual assistant duties and transaction support.
Specialized Support for Hosts & Property Managers
Wing provides virtual assistant real estate support and the structured, secure, and flexible systems trusted by real estate professionals.
Flexible, No-Commitment Monthly Plans
Wing offers multiple billing options and flexible terms to fit your contract volume—monthly invoicing, annual plans, or custom schedules.
Secure and Compliance-Ready
Wing follows strict data protection practices and secure systems to ensure documents, disclosures, and communication stay safe and compliant.
NDAs and Custom Real Estate Policies
Protect client data and transaction details with Wing’s NDAs and tailored policies aligned with your brokerage standards and compliance needs.
End-to-End Teams and Extended Coverage
Scale your transaction operations with additional coordinators, supervisory support, or extended-hour availability across time zones.
We Meet Challenging Talent Needs and Ensure Ongoing Success
Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.
Operational Ownership, Powered by the Wing Workspace App
Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.
- Real-time task visibility and status tracking
- Documented workflows with built-in oversight
- Structured handoffs and cross-time-zone continuity
Get it on
App Store
Get it on
Google Play
Get it on
Microsoft
Highly Rated by Operations & Leadership Teams
4.5
123 Reviews on Google
4.7
51 Reviews on Capterra
4.8
10 Reviews on Goodfirms
4.8
18 Reviews on Clutch
Hundreds of Stellar Client Reviews
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Director of Marketing
charlesgate.com
charlesgate.com
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Principal AvidThink avidthink.com
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Co-Founder &CEO
livingspec.com
livingspec.com
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C.
Mid-Market (51-1000 emp.)
Transaction Coordinator Virtual Assistant Pricing
A Wing Real Estate Transaction Coordinator handles contract-to-close tasks, compliance, scheduling, communication, and MLS updates as part of our real estate virtual assistant services.
Full-Time
16% Savings
$1899/Month
- 160 Hours per month
- Dedicated Virtual Assistant
- Based in Asia
- Free replacement
- Customer Success Manager
- Rigorous quality control and supervision
- Wing Workspace App
Part-Time
$1299/Month
- 80 Hours per month
- Dedicated Virtual Assistant
- Based in Asia
- Free replacement
- Customer Success Manager
- Rigorous quality control and supervision
- Wing Workspace App