Healthcare Virtual Assistant

Healthcare Virtual Assistant Services — HIPAA-Trained & Ready

  • Save up to 25+ hours weekly on healthcare admin
  • Keep records, documentation, and EMR updates accurate
  • Start in under a week and cut monthly admin costs by up to 80%
4.8/5 avg.
Google N
Goodfirms N
Clutch N
Product Hunt
  • Leader in Managed Virtual Assistant Services
Healthcare VA2 1
10,000+ Active Assistants Powering 10,000+ Companies

What Wing Assistants Get Done Every Day

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Patient schedules managed, appointments confirmed. No reschedule requests left unresolved.

  • Updated in Epic
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EMR records updated, intake forms prepared. No patient information left unlogged.

  • Entered in Athenahealth
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Insurance claims processed, coverage verified. No billing details left unrecorded.

  • Processed in Kareo
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Lab coordination completed, follow-up tasks tracked. No provider messages left unactioned.

  • Logged in Athenahealth

Virtual Assistant Healthcare Tasks You Can Delegate Today

01
Patient Scheduling & Support
  • Manage Patient Schedules
  • Confirm Appointment Times
  • Handle Reschedule Requests
02
Medical Admin & EMR
  • Update EMR Records
  • Log Patient Information
  • Prepare Intake Forms
03
Billing & Insurance
  • Process Insurance Claims
  • Verify Patient Coverage
  • Record Billing Details
04
Clinic Coordination
  • Coordinate With Labs
  • Manage Provider Messages
  • Track Follow-Up Tasks
05
Documentation & Reporting
  • Prepare Visit Notes
  • Organize Patient Files
  • Compile Daily Reports

How it Works

Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
  • Step 1
    Meet us to discuss
    your requirements
  • Step 2
    We shortlist talents
    for your review
  • Step 3
    We interview and
    assess candidates
  • Step 4
    The perfect Wing Assistant joins your team

Measured Results Across Teams

Real companies. Defined ownership. Measurable outcomes.

Delegate Everything but Leadership.

Why You Should
Choose Wing

A Wing virtual assistant for healthcare is matched to your practice needs and supported by a dedicated team that oversees onboarding, training, and continuous supervision.

Wing provides a fully managed, all-in-one solution for reliable administrative and clinical-support tasks.

Specialized Support for Medical Practices

Wing delivers a trained, HIPAA compliant virtual assistant along with the structured, secure, and flexible processes trusted by clinics, providers, and patient-facing teams.

Flexible, No-Commitment Monthly Plans

Wing offers multiple billing options and adaptable terms to suit your operations—choose monthly invoicing, annual plans, or customized schedules.

Secure and Compliance-Ready

Wing follows strict data protection protocols and secure systems to ensure that patient records, billing data, and communications remain safe and HIPAA-conscious.

NDAs and Custom Healthcare Policies

Protect patient information with Wing’s comprehensive NDAs and tailored policy options aligned with your practice’s compliance and workflow standards.

End-to-End Teams, Full Coverage

Expand your support with additional assistants, supervisory oversight, or extended-hour coverage to keep patient scheduling, documentation, and coordination running smoothly.

We Meet Challenging Talent Needs and Ensure Ongoing Success

Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.

Benefit from a dedicated Client Success Manager (CSM) who will be your single point of contact for all your needs. Your CSM will ensure smooth onboarding, provide ongoing support, and proactively address any concerns to maximize the value of our services.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Your assistant isn't alone. They're supervised by both Wing's Team Captains and Supervisors.

Additionally, you can opt-in to use sophisticated artificial intelligence technology that flags potential issues ahead of time to our supervisory team, who work to proactively resolve issues.

If quality is your goal, Wing remains the best choice in this industry.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

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Operational Ownership, Powered by the Wing Workspace App

Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.

  • Real-time task visibility and status tracking
  • Documented workflows with built-in oversight
  • Structured handoffs and cross-time-zone continuity
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Highly Rated by Operations & Leadership Teams

4.5

Google Cicle
123 Reviews on Google

4.7

Capterra N
51 Reviews on Capterra

4.8

Goodfirms N
10 Reviews on Goodfirms

4.8

Clutch N
18 Reviews on Clutch

Hundreds of Stellar Client Reviews

Clutch N
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Christine Mulvey
Director of Marketing
charlesgate.com
Google Cicle
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Google Cicle
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Capterra N
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Roy Chua
Principal AvidThink avidthink.com
Google Cicle
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Dylan Schiemann
Co-Founder &CEO
livingspec.com
1921
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C
Marysa C.
Mid-Market (51-1000 emp.)

Healthcare Virtual Assistant Pricing

A virtual assistant for healthcare supports medical practices, clinics, and providers by handling administrative workflows and practice operations—so you can stay focused on delivering quality patient care.
Full-Time
RECOMMENDED

$1799/Month

  • 160 Hours per month
  • Dedicated Virtual Assistant
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone - Any hours you want
  • Share with colleagues
  • Unlimited file sharing/storage
Part-Time

$1099/Month

  • 80 Hours per month
  • Dedicated Virtual Assistant
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone - Any hours you want
  • Share is limited
  • 10 GB file sharing/storage limit

Popular Questions

Yes. Your Wing Assistant works exclusively on your tasks during the hours you select. This structure ensures consistent, reliable support — exactly what many people expect when evaluating medical scribing services or searching for ways to get a virtual assistant who can manage daily workflow smoothly.

You determine your assistant’s schedule. Wing supports clients worldwide, so your assistant can work during the hours that best fit your routine. This flexibility appeals to many who compare virtual assistant skills across providers or rely on assistants who are accustomed to virtual assistant hiring work from home arrangements.

Absolutely. You can communicate with your Wing Assistant from anywhere using the Wing app, Slack, email, or mobile apps. This accessibility is appreciated by clients within and outside the virtual assistant US market, as well as those who frequently work with virtual assistant in Philippines professionals.

You may submit as many requests as needed within your assistant’s working hours. The speed of completion depends on task complexity and workload. This mirrors how many virtual assistant tasks everyday are managed in structured support environments and shows how versatile a virtual assistant is in handling multiple priorities.

Yes. Wing offers extended coverage options for clients who need expanded availability. Standard schedules follow 4- or 8-hour blocks, but additional coverage can be arranged. This structured approach is clearer and more reliable than relying on open virtual assistant application postings or browsing looking for a virtual assistant ads without ongoing management support.

Wing as one of AI medical scribe companies supports communication through the Wing app, Slack, WhatsApp, email, mobile apps, and a dedicated phone line. This flexibility makes staying connected easy, whether you prefer quick updates through a virtual assistant phone option or want the same convenience people expect when comparing different virtual assistant duties across service providers.

Wing Assistants complete rigorous screening, onboarding, and ongoing training to ensure high performance. Their preparation and oversight offer more reliability than what you may see when reviewing virtual assistant examples online or sorting through virtual assistant application submissions on freelance platforms.

Wing guarantees a response within three minutes. Your assistant will confirm receipt of your request and let you know when they begin working. This dependable communication far exceeds the variability found in virtual assistant duties performed by freelancers or workers comparing different virtual assistant price expectations.

Yes. Your assistant can work in most tools you already use, including CRMs, communication platforms, calendars, and project systems. Their adaptability comes from consistent training, similar to what you might see in a structured virtual assistant course or ongoing virtual assistant training program, but with Wing’s added oversight and support.

Wing provides reliable customer support on all plans. You can reach Support through the Wing app or by connecting with your Client Success Manager. Many clients appreciate this structured assistance when comparing global teams, whether they’ve worked with a philippine virtual assistant before or are evaluating what a responsive virtual assistant US experience should look like.