Virtual Healthcare Executive Assistant

Clinical and Admin Updates Shouldn’t Fall on You

  • Updates compiled before meetings and reports
  • One person collecting updates across clinical and admin teams
  • Built-in oversight keeps follow-ups moving until every update is in
Get This Off Your Plate
Plans & Pricing
Focus on priorities, not chasing updates.
4.8/5 avg.
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  • Leader in Managed Virtual Assistant Services
  • 2M+ applicants screened annually
  • 10,000+ companies supported
  • 20+ countries
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10,000+ Active Assistants Powering 10,000+ Companies
Builder
Chord
Harvard
Inexpress
Chicklila
Freedom Farmers
Berkley
Compas
Vivvi
Buena
Doordash
Clearpol
KW

What Wing Assistants Get Done Every Day

Check (1)
Leadership meetings confirmed and calendar reviewed. No conflicts for tomorrow.
  • Updated in calendar
Check (1)
Double-booked slot resolved and updated invites sent to all attendees.
  • Handled via email
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Board briefing materials compiled and shared before the meeting.
  • Shared via email
Check (1)
Follow-ups logged and routed to department leads. No items pending.
  • Updated in tracker

Your Virtual Healthcare Executive Assistant Handles

01
Executive Calendar Management
  • Schedule leadership meetings
  • Resolve calendar conflicts
  • Send meeting reminders
02
Executive Communications
  • Screen incoming emails
  • Draft executive responses
  • Route priority messages
03
Meeting Preparation
  • Prepare meeting agendas
  • Compile briefing materials
  • Record meeting notes
04
Compliance & Documentation
  • Track compliance deadlines
  • Organize policy documents
  • Maintain leadership files
05
Leadership Coordination
  • Coordinate department meetings
  • Follow-up action items
  • Update project trackers
06
Executive Operations Support
  • Prepare leadership reports
  • Track strategic initiatives
  • Update executive dashboards
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How it Works

Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
  • Step 1
    Meet us to discuss
    your requirements
  • Step 2
    We shortlist talents
    for your review
  • Step 3
    We interview and
    assess candidates
  • Step 4
    The perfect Wing Assistant joins your team

Measured Results Across Teams

Real companies. Defined ownership. Measurable outcomes.
Quistem 01

Quistem

Needed executive ops owned.

  • 25% CEO time reclaimed
  • 9 workflows offloaded
  • 1,000+ days supported
Read the Case Study
Cybersecurity Startup

Cybersecurity Startup

Needed outbound sales owned.

  • 2,080+ hours delivered
  • 22 sales workflows owned
  • Sales system live (2 wks)
Read the Case Study
Provida Family Medicine

Provida Family Medicine

Needed clinic ops streamlined.

  • 50% faster admin ops
  • 35% fewer billing errors
  • 25% faster claims
Read the Case Study
Idaho Legal Estates

Idaho Legal Estates

Needed intake owned.

  • 100+ hours reclaimed
  • 13+ hours saved weekly
  • 10 workflows fully owned
Read the Case Study
Personal Mentors

My Personal Mentors

Needed revenue stabilized.

  • 30+ deals closed monthly
  • 3,600+ clients supported
  • 48-hr inquiry resolution
Read the Case Study

Delegate Everything but Leadership.

Talk to Our Team
Plans & Pricing

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Coordination Slows Down
When Follow-Ups Fall on You

You can’t track every update, meeting, and follow-up all day, but work still needs to move between teams.

Your Wing Virtual Assistant works inside your systems to schedule, follow up, and keep things moving before updates stall or get missed.

How Wing Keeps Executive Coordination Moving Without You

This isn’t a freelancer setup. One person runs your coordination, backed by Wing support, so work doesn’t stop or come back to you.

Flexible, No-Commitment Monthly Support

When meeting volume increases, updates don’t fall behind. Coverage expands so coordination keeps moving.

Secure and Compliance-Ready

Wing is SOC 2–certified and HIPAA-compliant. Data is encrypted (SSL 2048-bit, AES-256) with restricted, logged access.

NDAs and Role-Based Access Control

Your assistant works within defined permissions. Updates happen without you double-checking.

Dedicated Assistant with Backup Coverage

One assistant runs your coordination. If something changes, coverage steps in so follow-ups don’t stall.

We Meet Challenging Talent Needs and Ensure Ongoing Success

Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.

Benefit from a dedicated Client Success Manager (CSM) who will be your single point of contact for all your needs. Your CSM will ensure smooth onboarding, provide ongoing support, and proactively address any concerns to maximize the value of our services.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Your assistant isn't alone. They're supervised by both Wing's Team Captains and Supervisors.

Additionally, you can opt-in to use sophisticated artificial intelligence technology that flags potential issues ahead of time to our supervisory team, who work to proactively resolve issues.

If quality is your goal, Wing remains the best choice in this industry.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

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Operational Ownership, Powered by the Wing Workspace App

Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.

  • Real-time task visibility and status tracking
  • Documented workflows with built-in oversight
  • Structured handoffs and cross-time-zone continuity
Book a Demo
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Highly Rated by Operations & Leadership Teams

4.5

Google Cicle
123 Reviews on Google

4.7

Capterra N
51 Reviews on Capterra

4.8

Goodfirms N
10 Reviews on Goodfirms

4.8

Clutch N
18 Reviews on Clutch

Hundreds of Stellar Client Reviews

Clutch N
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Christine Mulvey
Director of Marketing
charlesgate.com
Google Cicle
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Google Cicle
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Capterra N
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Roy Chua
Principal AvidThink avidthink.com
Google Cicle
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Dylan Schiemann
Co-Founder &CEO
livingspec.com
1921
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C
Marysa C.
Mid-Market (51-1000 emp.)
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Virtual Healthcare Executive Assistant Pricing

Choose part-time or full-time, with a U.S.-based or global assistant.

Either way, you have consistent ownership over your executive coordination, and work doesn’t come back to you.

Need help?
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Live Chat
Live Chat

6-9 PM PST weekdays
Full-Time
16% Savings

$1,699/Month

Book a Demo
Get a Free Demo
  • 160 Hours per month
  • Dedicated Healthcare Executive VA
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone—any hours you want
  • Share with colleagues
  • Unlimited file sharing/storage
Part-Time

$850/Month

Book a Demo
Get a Free Demo
  • 80 Hours per month
  • Dedicated Healthcare Executive VA
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone—choose from designated slots
  • Sharing is limited
  • 10 GB file sharing/storage limit

Popular Questions

Yes. Your assistant works only with your leadership team during scheduled hours. They learn your calendar structure, meeting cadence, communication preferences, and documentation workflows so coordination stays consistent. You’re not re-explaining processes or shifting between different people. One person stays responsible for your day-to-day coordination.
You set the schedule based on your leadership calendar and coordination workload. Coverage can expand during board meetings, reporting cycles, or major initiatives. Hours can scale back when things stabilize. It adjusts to how your schedule actually runs.
Yes. You can communicate with your assistant from anywhere using the Wing app, Slack, email, or phone. They work directly inside your calendar, communication tools, and documentation systems, so coordination continues even if you’re not available. You’re not tied to one location. Access stays consistent wherever you’re working.
Within scheduled hours, you can assign as much executive support work as needed. That includes calendar management, meeting prep, documentation tracking, follow-ups, and cross-team coordination. You don’t have to decide what fits before handing it off. If it’s part of keeping leadership work moving, it gets handled.
Extended coverage is available for leadership teams operating across time zones or managing ongoing coordination needs. You don’t need to add internal staff to make that work. The setup adjusts based on your calendar and workload. It scales without disrupting your workflow.
Most teams use the Wing app, Slack, email, or a dedicated line. Your assistant works directly inside your calendar, communication tools, and documentation systems with approved access. You’re not managing work in a separate platform. It fits into how your team already operates.

Wing assistants are trained professionals, not freelancers you have to manage. We offer assistants both locally and globally, trained in executive coordination, calendar management, meeting preparation, and documentation workflows in healthcare environments.

They’re also trained on AI tools and AI-driven workflows, and many are bilingual for internal and stakeholder communication. They’re supported behind the scenes so scheduling, follow-ups, and coordination stay consistent without you stepping in.

During scheduled hours, requests and updates are picked up quickly so calendar changes, meeting prep, and follow-ups don’t sit. You’re not checking in to see what stalled. Work moves as it comes in. That matters when coordination gaps slow everything down.
Yes. Your assistant works directly inside your calendar platforms, communication tools, documentation systems, and project trackers using role-based access. They follow your workflows, permissions, and documentation structure. Nothing sits outside your systems or requires workarounds. It runs inside what you already use.
If something needs attention beyond daily coordination, support and escalation are available. Your workflows continue without interruption. You don’t have to step in to keep scheduling or follow-ups moving. Everything stays on track day to day.
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