Industries That Benefit From Hiring a Data Entry Specialist

Industries That Benefit From Hiring a Data Entry Specialist

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Is a remote data entry specialist right for your organization? Chances are that your competitors have hired virtual employees for this type of role. But don’t rush into making a hire. It helps to carefully consider the tasks you have to delegate, and industry demands, before taking the leap. Data is the lifeblood of many businesses, so don’t want to trust just anyone with this valuable information.

Wing Assistant provides data entry professionals for a low, fixed monthly rate. Do work that matters for your team and let a qualified Wing Assistant specialist handle data entry. Fully managed and truly dedicated, your Wing Assistant professional can handle data scraping, input, cleanup, and more.

Let’s take a look at some of the industries where a remote data entry employee can make the most impact.

Industries That Benefit from Hiring a Data Entry Specialist

It can help to focus on your data entry needs in your particular industry before taking the plunge and hiring a virtual employee. In this section, we’ll take a closer look at these industries:

  • Healthcare
  • Real Estate
  • E-Commerce
  • Accounting & Finance
  • Legal
  • Education
  • Human Resources
  • Marketing & Advertising
  • Manufacturing

Let’s dive in and see which skills are critical for each industry and how a data entry specialist can benefit the team.

Data Entry Specialists in Healthcare

Data entry in the healthcare industry requires elements of confidentiality and professionalism. Specialists should be attentive to patient details and have a working knowledge of tools like Microsoft Excel and Word. The ability to research and collect data is also a valuable asset.

For healthcare companies, patient data management and insurance claims processing are two major areas where a data entry professional can make a big difference. The right remote specialist can manage multiple patient databases, ensuring information is current and accurate.

Wing Assistant provides a complimentary task management app and HIPAA-compliant medical assistants so healthcare tasks remain confidential and organized. Your Wing Assistant team member can also manage appointments, handle billing, and fulfill other administrative duties.

Real Estate Data Entry Professionals

When hiring a data entry professional for your real estate firm, it’s important to find candidates who are familiar with the industry. The specialist should be familiar with concepts like property listings and online appraisals on day one.

Property management data and listing management are ongoing data entry tasks for most busy real estate firms. The more successful your business, the more you will need a reliable data entry professional who can maintain and update these crucial records.

Wing Assistant connects you with qualified real estate data entry professionals to handle all these tasks and more. You Wing Assistant specialist has been trained on the ins-and-outs of the real estate industry and arrives on day one ready to work.

Here are a few other tasks your Wing Assistant real estate specialist can complete:

  • Property sourcing
  • Online listing setup
  • Setting up 3D tours
  • General marketing tasks
  • Property appraisal
  • Bid management
  • Appointment scheduling

Data Entry Specialist for E-commerce

E-commerce is a fast-paced business that is constantly evolving. A data entry assistant for this type of work must be familiar with managing an online store on popular platforms like Amazon, Shopify, Etsy, Magento, and more.

Order processing and tracking is the lifeblood of an e-commerce business, but it shouldn’t require the attention of your core team. A reliable data entry specialist oversees these crucial tasks and more while your team devotes time new product development, marketing, and other work that is essential to the future of the business.

Hire Wing Assistant and you’ll have a qualified data entry pro for your e-commerce business quickly. Our skilled assistants can also handle inventory management, maintaining your store’s CRM, and customer support.

A Wing Assistant e-commerce specialist can help with all of these tasks too:

  • Order fulfillment
  • Processing returns and refunds
  • Shop and marketplace listings
  • Managing inventory and reorders
  • Maintaining store CRM
  • Customer support

Accounting and Finance Data Entry Specialist

Bookkeeping and data entry are core skills at most accounting and finance institutions. Like many other businesses on this list, confidentiality and experience in the field are highly prized qualities in a new team member as well.

In addition to knowledge of popular tools like Excel and Word, a data entry assistant in this line of work should be able to track expenses and create invoices. Invoicing and accounts payable/receivable are key areas with data entry responsibilities too.

Wing Assistant specialists are well-versed in best practices when working with accounting and finance firms. Alongside the typical data entry tasks, your Wing Assistant VA can do other administrative tasks, including:

  • Book travel
  • Order office supplies
  • Manage email inboxes
  • Answer phones/reception
  • Handle CRM tools

Data Entry Assistants for Law Firms

Paralegals and legal assistants are costly investments for a law firm. The right remote data entry professional can free these essential staff members up to focus on critical tasks like client relations and confidential legal business.

Case management and document preparation are key areas where data entry support is often needed in law firms. Many firms also need a skilled data entry professional to handle transcription and data entry for legal documents.

A Wing Assistant can help transcribe audio files and provide additional data entry for legal documents. This frees up your paralegals and assistant staff to work on crucial client matters.

Data Entry Professionals in Education

Student records and grading are primary data entry tasks that most teams working in education tackle every day. A specialist needs to input and update biographical information on students and record grade information that can have a critical impact on the lives of students.

Data entry in the educational sector is a critical job, and Wing Assistant specialists are up to the task. Wing Assistants can track enrollment and registration data, updating records to reflect changes in the system.

Wing Assistant also offers US-based VAs that understand the American educational system and speak fluent English. Teams working in education can be matched with a professional who is familiar with the intricacies of their industry and can handle administrative tasks with ease.

Data Entry Assistant in Human Resources

According to one estimate, the talent management segment of the economy is currently valued over $21 billion and will witness the fastest CAGR growth until the year 2030. HR professionals handle information that impacts everyone on the organizational chart.

Whether it’s employee data entry and management, time and attendance tracking, or another HR-related data entry task, a data entry specialist needs attention to detail, superior organizational skills, and a comfortability with confidential data.

A Wing Assistant professional can update records so that client details are accurate and timely. This saves time and avoids mistakes that can seem unprofessional. By hiring a Wing Assistant specialist, you’re getting a pre-vetted professional who can oversee inbox and calendar management, project supervision, and internal communications.

Your Wing Assistant can even assist in scouting for qualified candidates and assisting with developing a strong candidate pipeline for your organization.

Marketing & Advertising Data Entry Assistant

Marketing and advertising is responsible for the growth of just about every business. So, a good data entry specialist in this field needs to be able to produce status reports, manage and update social profiles, and oversee your team’s CRM.

Wing Assistants can tackle data entry for lead generation, customer outreach, and other marketing tasks. Your specialist can assist with tracking campaign data and generate status reports to assistant with decision making using Wing Assistant’s complimentary task queue software. Simply add a task to the queue and your Wing Assistant data entry team member will work on it as soon as possible.

There are many things your Wing Assistant specialist can help you with, including:

  • Social media marketing
  • Content writing
  • Basic graphic design
  • Community management
  • Influencer outreach
  • Online content moderation

Manufacturing Data Entry Assistant

Inventory management and tracking should be core competencies of any data entry specialist in the manufacturing industry. Data entry specialists also manage production and quality control information, which can be a major contributing factor to the success of any business.

Wing Assistant remote specialists come from a variety of backgrounds and are comfortable working in a variety of industries. From small startups to multi-national corporations, your customers success manager will connect you with the VA who is right for your business.

With the added bandwidth a Wing Assistant virtual team member provides, you can scale up operations and explore new opportunities for business development.

Benefits of Hiring a Data Entry Specialist

There are three key benefits to hiring a data entry specialist. It’s cost-effective, it increases productivity, and it adds expertise and accuracy to your team. In this section we’ll go in-depth on all three of these elements.


The number one reason to hire a remote worker is because it’s cost-effective. Outsourcing your data entry tasks to a qualified VA can save time and money, but only if you do it the right way.

When hiring a data entry pro, you want to make sure you’re getting the most from your investment. That’s why it pays to go with a managed VA solution. Though managed solutions are more expensive on average than hiring a solo VA, they offer several benefits.

Here are some of the advantages that make a managed VA solution more cost-effective than hiring independently:

  • Avoid screening, interviewing, and hiring talent
  • Managed VA solutions handle on-boarding and training
  • Save on overhead costs like health benefits
  • Get qualified, pre-vetted talent
  • Work with an account manager for best results.

Using a managed solution like Wing Assistant to find your data entry specialist offers all these benefits and more. Wing Assistant matches your team with a fully managed data entry pro right away so you won’t spend time and money scouting the right talent.

Increased Productivity

Having a reliable data entry specialist is truly like having a second set of hands on the team. On small teams, the best specialists will be flexible and able to handle other jobs, like content marketing and B2B lead generation.

At Wing Assistant, our entire team is dedicated to building a productive working relationship with your business. This begins when you connect with a Wing Assistant customer success manager who learns about your business needs. Schedule a 15-minute intro call to inform our team about your goals and business needs. Your customer success manager will then connect you with the right remote data entry specialist for your needs. This sets both your team and your Wing Assistant specialist up for success.

Expertise and Accuracy

Some businesses can make critical errors when their data is not frequently updated and maintained. Healthcare companies and accounting firms, for example, rely on up to date records to fulfill even the most basic client needs. Even if an error does not lead to a catastrophic failure, it can still cost time and money to correct.

Accuracy is critical for digital records management. Clients should be able to locate and pull up their data easily and efficiently. The right remote data entry assistant should show up on the first day with these skills.

Many teams rely on a Wing Assistant to update and maintain data, schedules, and company resources. Your Wing specialist can generate reports, track metrics, and manage vital information for your team. Delegate overflow tasks to your data entry specialist and you can be confident that they will be done correctly and efficiently.

Wing Assistant: Your Source for Qualified Data Entry Specialists

Whether it’s data scraping, input, or cleanup, a Wing Assistant specialist can get the data entry job done. We help hundreds of clients scale up and delegate recurring data entry tasks to dedicated virtual assistants. Wing Assistant VAs undergo rigorous quality control. Data entry specialists all speak fluent English and the Wing Task Management App lets you communicate easily throughout the day.

Each Wing Assistant specialist is entirely managed by a customer success manager and undergoes free training and onboarding. Get a full-time assistant who works up to 160 hours per month starting at $899 a month. Schedule an intro call today to tell the Wing Assistant team about your business needs today and start delegating your first tasks.

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