Do You Need a Recruiting Assistant? 7 Signs That Say Yes

Do You Need a Recruiting Assistant? 7 Signs That Say Yes
7 minutes

Imagine a new role has just opened up in your company. It requires a great deal of work, and you want to have the right person on your team. Have you considered getting a recruiting assistant to find the best new teammate? A recruiting assistant ensures that your company hires the best candidates possible. They’re responsible for ensuring that the company has a clear, organized process for finding new talent for your team.

There are many ways you can outsource a good recruiting assistant. For one, you can get an on-site recruiter. Alternatively, you can get an online service provider. Here at Wing Assistant, we connect business leaders with vetted and managed virtual recruiting professionals.

Why today’s digital-first workplace needs a recruiting assistant

Recruiting has vastly changed over the past few years. In the past, recruiting was very much a part of an employer’s overall strategy. Jobseekers had to refer to yellow pages and fax their CVs in. Often, candidates met with recruiters at least two times before they could even get an interview with the team or department’s decision-maker.

The problem with this approach is it often created a lot of time-consuming bureaucracy and procedures. Today, hiring is more efficient. Technology has allowed recruiters to streamline their processes and make recruiting easier. What’s more, remote work has flourished, especially in the past couple of years. Employers are able to find the best candidates for their open positions without having to meet face-to-face with them.

Today, business owners can hire through various sources, including online job boards, social media, and even referral networks. In fact, referred candidates are 40% more likely to get hired than the average jobseeker.

So, of course, you'd want to take advantage of this new world of recruiting. If you want to hire the best possible candidate, then you'll need to have the best possible recruiting assistant. But how do you get started?

ennumerates the recruiting assistant's responsibilities - shortlisting candidates, identifying recurring issues in hiring, recruiting for organizational fit, acting as a liaison for candidates, and onboarding new hires.

What is a recruiting assistant?

A recruiting assistant is a professional who assists with various aspects of the hiring process. They are tasked with finding the best candidates for open positions. They coordinate candidates and hiring managers, schedule interviews, and keep relevant people in the loop.

A recruiting assistant can take on different roles depending on your company's needs. They help make sure every new employee is happy and settled in their new role. They can also manage job applications, including applying for open positions and updating information about a job opening.

7 signs you should get a recruiting assistant

Having a recruiting assistant is a great way to make sure that your company hires the best possible candidates. If you're struggling to find a good candidate, or your company is just a little too large for you to manage on your own, they can help. Here are some signs that it's time for you to get a recruiting assistant:

1. Your hires keep making costly mistakes

The first sign that you need a recruiting assistant is when your hires are making costly mistakes. Maybe you have a new hire who keeps missing deadlines, or an employee unable to handle many tasks.

But it could also be something more serious. For instance, you might have a new hire who fails to get their training in time, or an employee who takes up more vacation days than they're allowed. In any case, hiring mistakes are expensive, and they're something that your company should not have to pay for.

A recruiting assistant can help you find the best candidates and avoid these preventable setbacks altogether. They will assess your hiring record and check if your newest employees are taking steps to stay on track.

2. Employees seem disengaged from company culture

When your employees are disengaged from the company culture, and may lead to higher rates of turnover. When employees don’t relate with the company culture, they won’t feel like they are a part of something bigger. Thus, they’re more likely to jump ship, as they may feel that there is nothing else for them in your company.

Company culture is a big part of its success. Research shows that highly-engaged employees can be 21% more productive and 22% more profitable to a company. Evidently, the value of cultivating a strong company culture cannot be overstated.

This is where a recruiting assistant can help. They assess a company's culture and look for candidates who will fit in well with it. They will also assist in finding employees who are engaged with the company's values and beliefs. Finally, a recruiting assistant can help determine whether or not employees are happy in their current roles. They can find out what workers need to stay happy.

3. There’s plenty of bickering between workers

Workers bickering is one of the biggest signs that you need a recruiting assistant. When employee argue, they are less productive. They might vent to coworkers, which is a waste of company resources. Irritated or angry employees won’t be able to perform their best. They also won’t be eager to work with someone they dislike.

This is why it's important that your workers are happy in their roles. Having the right recruiting process ensures that you only shortlist candidates who possess the right skills and personality to fit into your company. Ideally, they will look for a candidate with a good attitude in a team-oriented role.

A recruiting assistant can make sure that your employees are happy with their duties and with your management style. They can help you avoid problems before they happen and get you back on track with nurturing a positive working environment.

4. You spend a lot of time sifting through resumes

Maybe none of the items mentioned above really applies to you. Maybe you're doing just fine making sure your employees get along well and maintaining a flourishing company culture. But if you are spending too much time on the hiring process, then it might be time to hire a recruiting assistant.

Perhaps your issue is in how much time you’re wasting just combing through CVs and evaluating applicants. Don’t spend time sifting through resumes and doing background checks for your hires. If you’re the business owner, that isn’t the most productive use of your time. Instead, find yourself a recruitment specialist.

Even if you have a hiring manager, sometimes they might have too much on their plate as well. When you have a recruiting assistant on your team, you’re sure to have quicker processes. Having a hiring assistant can take over time-consuming tasks like collating resumes and sending emails.

They could also look at your existing hiring process and see if it's organized and efficient. Having a recruiting assistant means you have an extra set of eyes making sure that you're using the right methods to find the best candidates for your open positions.

In your place, they can also filter through hundreds of applications and find the best candidates for your company. A recruiting assistant will take over administrative tasks related to the hiring process. Assign them tasks such as checking referrals and making interview appointments.

This way, you can put your whole focus on screening a smaller pool of candidates they’ve vetted. If you find yourself spending too much time on hiring, get a recruiting assistant. Hiring one, especially from managed service providers like Wing, is a great way to streamline the process and save time in the long run.

5. You have a high turnover rate

A high turnover rate is another sign that you need a recruiting assistant. When employees are unhappy in their roles, they may be more likely to leave. These days, employees seek more fulfillment in their roles. They want to be part of something big, contribute meaningfully to a team, or belong to an organization with whom they share values. Today, the role’s salary is not the only thing that attracts employees. Non-tangible benefits like work-life balance, flexibility of hours, and having supportive and empathetic management also matters.

If you have a high turnover rate, one reason could be that employees aren’t finding meaning in their work. This creates a negative feedback loop; employee turnover strains the morale of those left behind, which could be very costly to the company. Clearly, hiring well and retaining the right employees is important.

If you're hiring the wrong candidates, or your employees are unhappy in their roles, then it can be very difficult to retain good workers. This is why it's important to make sure that your hiring process is as efficient as possible.

The good news is that a recruiting assistant can help you with this. You can, for example, have them keep in touch with passive candidates you can turn to if the opportunity arises. A recruiting assistant can provide oversight on any new hires that you bring on board. They can also assess your retention rate and see if the hiring process has any opportunities for improvement.

6. You spend a lot of time on performance management

Performance management is one of the most important aspects of a company's success. It lets you know how well your employees are doing and it measures their progress over time.

Performance management ensures that your employees are getting the most out of their jobs, and that you are also getting the most out of your employees. A little guidance goes a long way. However, if you’re all but doing your employees’ work for them, it’s time to step back and assess how you select your hires.

A recruiting assistant can help you with this. They can assist you in deciding the right key performance indicators (KPIs) to use during recruitment and the onboarding process. They can also optimize and maintain a solid recruitment pipeline.

7. You are at a loss when it comes to performance management

Finally, if you’re not sure how to get the most out of your employees, it’s definitely time to hire a recruiting assistant. Some business leaders are not well-versed in human resource management. If this is you, chances are you find it challenging to conduct a performance management of your existing employees.

This is why it's important to have a recruiting assistant. Getting the right one helps you determine the best KPIs and creates a solid pipeline for new hires. They can ensure that you're assessing all your employees on the right metrics, and they can help you measure their progress over time.

A recruiting assistant knows all the right tools for assessing your performance management practices. They could also identify ways that you can improve these tools.

They can, for instance, identify the teams or roles in your company that may need the most improvement. Furthermore, they can provide you with the right resources to make those improvements and start taking the steps to strengthen that hiring pipeline.

Get Your Recruiting Assistant from Wing

Recruitment has evidently changed over the past few years. Technology has allowed businesses to streamline their recruitment processes. With today’s technology, business owners can readily access remote recruiting assistants with the click of a button. If you are serious about growing your company, getting someone for recruitment should be a no-brainer.

Hiring a recruiting assistant is an investment that will pay off in the long run. This human resources professional can help you find the best possible candidates for your open positions. This way, you can put all of your focus on the overall growth of your company.

If you need a recruiting assistant, Wing Assistant can help. Our recruiting assistants, are certified and vetted through a rigorous training process, will provide the right tools for optimizing your hiring practices.

Hire a Wing assistant at just $799 per month and make sure that your company is able to find the best possible candidates for any of your open positions. Book a call today!