Procurement Virtual Assistant

Stop Letting Purchase Orders Stall Operations

  • Reclaim 10–15 hours weekly from requisitions and supplier follow-ups
  • Keep orders placed, tracked, and delivered without constant chasing
  • Dedicated procurement assistant working inside your systems
4.8/5 avg.
Google N
Goodfirms N
Clutch N
Product Hunt
  • Leader in Managed Virtual Assistant Services
Hero Image 2 (1)
10,000+ Active Assistants Powering 10,000+ Companies

What Wing Assistants Get Done Every Day

Check (1)

Purchase requisitions processed, POs issued. No approved requests left unfulfilled.

  • Logged in Coupa
Check (1)

Supplier quotes reviewed, compared. No bids left without a submitted recommendation.

  • Tracked in SAP
Check (1)

Delayed shipments followed up, delivery timelines updated. No open orders left unreconciled.

  • Updated in NetSuite
Check (1)

Invoices matched to POs, discrepancies flagged. No billing mismatches left unresolved.

  • Flagged in QuickBooks

Your Procurement Virtual Assistant Handles

01
Vendor & Order Follow-Up
  • Respond to vendor emails
  • Confirm order details
  • Follow up on delayed shipments
02
Purchase Requests & POs
  • Review purchase requests
  • Create and send POs
  • Track open orders
03
Quotes & Supplier Issues
  • Request vendor quotes
  • Compare pricing options
  • Resolve order issues
04
Order Tracking & Records
  • Confirm delivery dates
  • Update order status
  • Attach invoices to POs
05
Reporting & Oversight
  • Pull open PO reports
  • Track pending approvals
  • Flag overdue orders

How it Works

Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
  • Step 1
    Meet us to discuss
    your requirements
  • Step 2
    We shortlist talents
    for your review
  • Step 3
    We interview and
    assess candidates
  • Step 4
    The perfect Wing Assistant joins your team

Measured Results Across Teams

Real companies. Defined ownership. Measurable outcomes.

Delegate Everything but Leadership.

Procurement Can’t Run
on Rotating Support

Your Wing Procurement Specialist works only with your team and learns your purchasing process, vendor relationships, and approval flow.

No shared coverage. No constant retraining.
Just consistent follow-through on every purchase order.

How Procurement Coverage Stays Consistent

Wing’s virtual assistant support for procurement offers structured onboarding, defined coverage hours, and operational oversight managed by Wing. If order volume increases or coverage needs shift, execution continues without you restarting training or rebuilding workflows.

Flexible, No-Commitment Monthly Plans

Increase hours during peak purchasing periods. Scale back when order volume stabilizes. No long-term contracts or fixed headcount commitments.

Secure and Controlled Access

Access is role-based and limited to your approved systems and procurement tools. Activity is authenticated and logged to maintain accountability.

NDAs and Procurement Policies

Every engagement includes signed NDAs. Your assistant follows your internal approval processes, vendor protocols, and purchasing controls.

Coverage That Adapts to Volume

If purchasing demand increases, you can expand coverage without retraining new staff or restarting workflows. Oversight keeps execution consistent even for companies that outsource procurement tasks to external teams.

We Meet Challenging Talent Needs and Ensure Ongoing Success

Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.

Benefit from a dedicated Client Success Manager (CSM) who will be your single point of contact for all your needs. Your CSM will ensure smooth onboarding, provide ongoing support, and proactively address any concerns to maximize the value of our services.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Your assistant isn't alone. They're supervised by both Wing's Team Captains and Supervisors.

Additionally, you can opt-in to use sophisticated artificial intelligence technology that flags potential issues ahead of time to our supervisory team, who work to proactively resolve issues.

If quality is your goal, Wing remains the best choice in this industry.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Rolepage We Meetsec

Operational Ownership, Powered by the Wing Workspace App

Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.

  • Real-time task visibility and status tracking
  • Documented workflows with built-in oversight
  • Structured handoffs and cross-time-zone continuity
App Img 2x (1)
Logo (1)

Get it on

App Store

Frame 34713

Get it on

Google Play

Microsoft

Get it on

Microsoft

Highly Rated by Operations & Leadership Teams

4.5

Google Cicle
123 Reviews on Google

4.7

Capterra N
51 Reviews on Capterra

4.8

Goodfirms N
10 Reviews on Goodfirms

4.8

Clutch N
18 Reviews on Clutch

Hundreds of Stellar Client Reviews

Clutch N
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Christine Mulvey
Director of Marketing
charlesgate.com
Google Cicle
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Google Cicle
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Capterra N
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Roy Chua
Principal AvidThink avidthink.com
Google Cicle
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Dylan Schiemann
Co-Founder &CEO
livingspec.com
1921
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C
Marysa C.
Mid-Market (51-1000 emp.)

Procurement Assistant Pricing

Instead of recruiting and training additional procurement staff, get dedicated purchasing support at a fixed monthly rate with no long-term employment commitment.
Full-Time
16% Savings

$1,599/Month

  • 160 Hours per month
  • Dedicated Procurement VA
  • Free assistant replacement
  • Dedicated Success Manager
  • Ongoing training and oversight
  • Wing Workspace access
  • Aligned to project timelines
  • Team access sharing
  • Unlimited secure file storage
Part-Time

$999/Month

  • 80 Hours per month
  • Dedicated Procurement VA
  • Free replacement
  • Customer Success Manager
  • Ongoing training and oversight
  • Wing Workspace App
  • Scheduled dispatch coverage
  • Limited internal sharing
  • 10 GB secure storage

Popular Questions

Yes. Your Wing Procurement Assistant works only with your team during scheduled hours. They learn your approval flow, vendor relationships, and purchasing process so you’re not retraining someone or fixing order mistakes every week.

Teams that previously relied on procurement outsourcing often move to dedicated support for more consistent purchasing execution. Unlike freelance arrangements, this is dedicated procurement support built for operational consistency.

You set the schedule. Whether you need full-day coverage or a part time virtual assistant during peak purchasing periods, hours align with your business operations and vendor timelines.

Coverage can increase when order volume rises and scale back when it stabilizes.

Yes. You can work with your Procurement Assistant from anywhere using the Wing app, Slack, email, or phone. Access remains structured and aligned with your internal systems.
Within scheduled hours, you can assign as many procurement-related tasks as needed — reviewing purchase requests, creating POs, following up with suppliers, reconciling invoices, or tracking delayed shipments. There are no per-task limits.
Extended coverage is available if your company works with international suppliers or operates across time zones. Additional hours can be added without hiring new internal staff.
Most teams use the Wing app, Slack, email, or a dedicated line. Your assistant works directly inside your procurement tools and vendor systems based on your approved access.

Wing Procurement Assistants are trained in purchasing workflows, vendor communication, and PO management. They operate within structured oversight to maintain consistency and accountability.

Companies evaluating procurement outsourcing options for procurement support often prioritize stability and process alignment, which is why dedicated coverage matters.

During scheduled hours, new requests and vendor follow-ups are acknowledged quickly so purchase orders and shipments don’t stall.
Yes. Your assistant works inside your existing procurement software, vendor portals, accounting systems, and internal tools using role-based access.
If an issue arises, you have access to direct support and escalation. Procurement coverage continues without you having to manage staffing disruptions.