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Real Estate Transaction Coordinator

Experts Who Keep Your Real Estate Deals on Track

  • Start fast with a trained coordinator and avoid bottlenecks
  • Offload contract prep, compliance, scheduling, and docs
  • Cut coordination costs with vetted, managed support
Free Consultation
Plans & Pricing
4.8/5 avg.
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Product Hunt
  • Leader in Managed Virtual Assistant Services
  • 2M+ applicants screened annually
  • 10,000+ companies supported
  • 20+ countries
Real Estate Transiction Hero
10,000+ Active Assistants Powering 10,000+ Companies
Builder
Chord
Harvard
Inexpress
Chicklila
Freedom Farmers
Berkley
Compas
Vivvi
Buena
Doordash
Clearpol
KW

What Wing Assistants Get Done Every Day

Check (1)

Deadlines tracked, contract tasks managed. No milestones left unmonitored.

  • Tracked in Dotloop
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Transaction files organized, forms collected. No documents left unsubmitted.

  • Filed in DocuSign
Check (1)

Lenders coordinated, inspections arranged. No vendor follow-ups left pending.

  • Logged in Skyslope
Check (1)

Deal records updated, pipeline status current. No milestone notes left unlogged.

  • Updated in Follow Up Boss

Transaction Coordinator Virtual Assistant Tasks You Can Delegate Today

01
Contract-to-Close Support
  • Track Closing Deadlines
  • Manage Contract Tasks
  • Prepare Closing Checklists
02
Document Management
  • Organize Transaction Files
  • Collect Required Forms
  • Submit Docs for Review
03
Client & Agent Coordination
  • Schedule Key Appointments
  • Send Status Updates
  • Confirm Critical Dates
04
Vendor & Partner Support
  • Coordinate With Lenders
  • Communicate With Escrow
  • Arrange Inspections
05
CRM & Admin Tasks
  • Update Deal Records
  • Log Milestone Notes
  • Maintain Pipeline Status
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How it Works

Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
  • Step 1
    Meet us to discuss
    your requirements
  • Step 2
    We shortlist talents
    for your review
  • Step 3
    We interview and
    assess candidates
  • Step 4
    The perfect Wing Assistant joins your team

Measured Results Across Teams

Real companies. Defined ownership. Measurable outcomes.
Quistem 01

Quistem

Needed executive ops owned.

  • 25% CEO time reclaimed
  • 9 workflows offloaded
  • 1,000+ days supported
Read the Case Study
Cybersecurity Startup

Cybersecurity Startup

Needed outbound sales owned.

  • 2,080+ hours delivered
  • 22 sales workflows owned
  • Sales system live (2 wks)
Read the Case Study
Provida Family Medicine

Provida Family Medicine

Needed clinic ops streamlined.

  • 50% faster admin ops
  • 35% fewer billing errors
  • 25% faster claims
Read the Case Study
Idaho Legal Estates

Idaho Legal Estates

Needed intake owned.

  • 100+ hours reclaimed
  • 13+ hours saved weekly
  • 10 workflows fully owned
Read the Case Study
Personal Mentors

My Personal Mentors

Needed revenue stabilized.

  • 30+ deals closed monthly
  • 3,600+ clients supported
  • 48-hr inquiry resolution
Read the Case Study

Delegate Everything but Leadership.

Talk to Our Team
Plans & Pricing

More Virtual Assistant Services

We offer 25+ distinct plans in sales, marketing, customer service, and other operational areas. We also have dedicated industry-focused services such as Real Estate Assistants, Healthcare Virtual Assistants and E-Commerce Virtual Assistants.
Speak to a Wing Expert and find the right fit for your business.
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    Manages your calendar both at work and outside of it
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    All-round help for your property listings
  • Top 1% of Talent
    Start in one function, then expand coverage as the business grows.
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    Tracks expenses, maintain your books and reconcile statements
  • Customer Icon (1)
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    Delivers customer support for general queries, complaints and feedbacks

Why You Should
Choose Wing

Wing Transaction Coordinators are hand-selected to match your workflow and supported by a team that manages onboarding, training, and supervision.

Wing is a fully managed, one-stop solution for real estate virtual assistant duties and transaction support.

Specialized Support for Hosts & Property Managers

Wing provides virtual assistant real estate support and the structured, secure, and flexible systems trusted by real estate professionals.

Flexible, No-Commitment Monthly Plans

Wing offers multiple billing options and flexible terms to fit your contract volume—monthly invoicing, annual plans, or custom schedules.

Secure and Compliance-Ready

Wing follows strict data protection practices and secure systems to ensure documents, disclosures, and communication stay safe and compliant.

NDAs and Custom Real Estate Policies

Protect client data and transaction details with Wing’s NDAs and tailored policies aligned with your brokerage standards and compliance needs.

End-to-End Teams and Extended Coverage

Scale your transaction operations with additional coordinators, supervisory support, or extended-hour availability across time zones.

We Meet Challenging Talent Needs and Ensure Ongoing Success

Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.

Benefit from a dedicated Client Success Manager (CSM) who will be your single point of contact for all your needs. Your CSM will ensure smooth onboarding, provide ongoing support, and proactively address any concerns to maximize the value of our services.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Your assistant isn't alone. They're supervised by both Wing's Team Captains and Supervisors.

Additionally, you can opt-in to use sophisticated artificial intelligence technology that flags potential issues ahead of time to our supervisory team, who work to proactively resolve issues.

If quality is your goal, Wing remains the best choice in this industry.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Rolepage We Meetsec

Operational Ownership, Powered by the Wing Workspace App

Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.

  • Real-time task visibility and status tracking
  • Documented workflows with built-in oversight
  • Structured handoffs and cross-time-zone continuity
Book a Demo
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Highly Rated by Operations & Leadership Teams

4.5

Google Cicle
123 Reviews on Google

4.7

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51 Reviews on Capterra

4.8

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10 Reviews on Goodfirms

4.8

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18 Reviews on Clutch

Hundreds of Stellar Client Reviews

Clutch N
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Christine Mulvey
Director of Marketing
charlesgate.com
Google Cicle
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Google Cicle
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Capterra N
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Roy Chua
Principal AvidThink avidthink.com
Google Cicle
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Dylan Schiemann
Co-Founder &CEO
livingspec.com
1921
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C
Marysa C.
Mid-Market (51-1000 emp.)
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Transaction Coordinator Virtual Assistant Pricing

A Wing Real Estate Transaction Coordinator handles contract-to-close tasks, compliance, scheduling, communication, and MLS updates as part of our real estate virtual assistant services.
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Live Chat

6-9 PM PST weekdays
Full-Time
16% Savings

$1899/Month

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  • 160 Hours per month
  • Dedicated Virtual Assistant
  • Based in Asia
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
Part-Time

$1299/Month

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  • 80 Hours per month
  • Dedicated Virtual Assistant
  • Based in Asia
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App

Popular Questions

Yes. Wing assigns you a dedicated virtual assistant who focuses solely on your tasks during your chosen hours. This is different from when you hire a virtual assistant on freelance platforms, where a single assistant may manage several clients at once. Wing’s managed virtual assistant service provides structure, training, and oversight to ensure reliability.

Your assistant works the schedule you select. Because Wing employs assistants across the United States, Philippines, India, and South America, you can choose hours that match your preferred time zone or coverage window. This global availability is a major advantage compared to many virtual assistant companies or limited-scope virtual assistant services.
Absolutely. You can reach your assistant via the Wing app, Slack, WhatsApp, email, phone, or mobile apps no matter where you are. Wing’s distributed workforce—including assistants in the U.S., Philippines, and India—keeps communication smooth across time zones and avoids the fragmentation that often comes from using outdated virtual assistant platforms or scattered virtual assistant websites.
Unlimited work means you can send any number of requests within your assistant’s working hours. Many clients rely on this to offload recurring virtual assistant tasks or ongoing virtual assistant duties. With assistants based across the United States, Philippines, and South America, teams often use unlimited work to maintain productivity across multiple time zones.
Yes. Wing can deliver expanded-hour or full 24/7 support depending on your needs. Many clients upgrade to Wing after realizing a single freelance virtual assistant or typical general virtual assistant setup can't deliver predictable, round-the-clock coverage that spans U.S. and international business hours.
Wing centralizes communication through the Wing app while also supporting Slack, WhatsApp, email, phone, and mobile apps. This unified approach avoids the confusion of hopping across separate virtual assistant apps or navigating unreliable virtual assistant sites, creating a smoother day-to-day collaboration experience.

Wing Assistants are vetted professionals located in the United States, Philippines, India, and South America. They receive structured training, onboarding, and ongoing management support. This is a significant step up from sifting through detached virtual assistant for hire postings or working with unverified virtual assistant providers that offer little oversight.

Wing guarantees a response within three minutes. Your assistant will acknowledge your message right away and tell you when work begins. This level of responsiveness consistently outperforms many virtual assistant outsourcing setups or informal virtual assistant employment arrangements where expectations vary widely among freelancers.

Yes. Your assistant can work inside almost any software—CRMs, email tools, spreadsheets, scheduling platforms, project boards, and more. Their adaptability comes from strong virtual assistant skills supported by structured onboarding and training, which expands far beyond what many standalone virtual assistant courses provide.

Wing provides 24/7 customer support through the Wing app. You can contact Support anytime, or simply ask your assistant to escalate an issue. This level of availability is far stronger than what many smaller virtual assistant companies or loosely managed virtual assistant services can offer, especially across both U.S. and global time zones.
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