HIPAA-compliant scheduling and intake. BAA included.
Outsource Your Scheduling. Stop No-Shows Before They Start.
- Appointments booked, confirmed, and followed up. Daily.
- One dedicated scheduler. Your patients. Your protocols.
- Live in 48 hours. No contract. Wing manages it.
4.8/5 avg.
500+ reviews
Your dedicated patient scheduler works inside the tools your practice already uses.
Why Wing
Empty Slots and No-Shows Stop Here.
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Front Desk Staff Are Overwhelmed. Wing Isn't.Staff juggle calls, check-ins, and admin at once. Wing assigns one dedicated scheduler who owns scheduling and intake daily.
Dedicated. Not shared.
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Hiring Front Desk Staff Is Getting Harder.Recruiting dedicated front desk staff takes months. Wing has a dedicated scheduler working your calendar in 48 hours.
Live in 48 hours
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Unconfirmed Appointments Cost You Patients.Unconfirmed appointments become no-shows. Wing confirms, follows up, and reschedules before gaps hit your calendar.
Fewer no-shows
Getting Started
Your Calendar Full of Confirmed Appointments in 48 Hours.
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Tell us about your practice
A short call to map your scheduling system, patient volume, and where no-shows hit hardest.
15-minute call
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We match your scheduler
Wing selects a dedicated scheduler for your system. We handle briefing and oversight.
Matched to your system
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Appointments start filling
Your scheduler books, confirms, and follows up daily. Wing manages from there.
Live in 48 hours
The Smart Decision
Three Ways to Handle Patient Scheduling. One Clear Winner.
| Wing | In-House Staff | Scheduling Software | |
|---|---|---|---|
|
Cost |
65% lower than local hire |
$40-50k fully loaded plus
$5,475 recruiting |
Monthly SaaS fees plus setup |
|
Dedicated |
Yes—your practice only |
Yes |
No—automated, no human |
|
No-shows |
Confirms, follows up, reschedules daily |
Depends on capacity |
Reminders only |
|
HIPAA compliance |
HIPAA compliant. BAA included. |
Your responsibility |
Varies by vendor |
|
Who manages |
Wing handles everything |
You |
You configure and maintain |
|
Patient intake |
Coordinated daily by dedicated scheduler |
Inconsistent across staff |
Form-based only |
|
Replacement |
24 hours at no cost |
Months of sunk cost |
Switch vendors, retrain |
Why Wing Works
The Wing Model by the Numbers.
10,000+
companies supported across 88 countries.
48 hrs
to have your dedicated scheduler working your calendar.
65%
lower cost than a comparable hire.
24 hrs
to replace your scheduler at no cost to you.
Client Results
Real Practices. Fewer Gaps. More Patients Seen.
"The recruitment process was absolutely wonderful. Everyone at Wing was knowledgeable and friendly."
— Manager of Office Operations and HR, Provida Family Medicine
Billing errors and scheduling delays were costing Provida revenue as patient volume grew. Wing took over the full billing and admin layer.
- 35% fewer billing errors
- 50% faster clinic admin workflows
- 40% higher patient satisfaction
"I'm really glad Wing was available to assist me with a well-trained, highly functioning assistant who integrated easily into our practice."
— Clinical Director, Bryant West Psychology
Bryant West Psychology was losing 25+ hours weekly to admin. Wing embedded a dedicated HIPAA-trained assistant and cleared the backlog.
- 25+ hours per week saved on clinic admin
- 50% fewer emails and manual follow-ups
- 40% faster recruiting and onboarding
Explore the Roles
Two Roles That Keep Your Schedule Full.
Each role is available part-time or full-time. Start with one and expand as patient volume grows.
Scheduling Virtual Assistant
Appointment booking, calendar management, confirmation calls, and patient follow-ups handled daily.
Healthcare Virtual Assistant
Scheduling, documentation, patient communication, and admin support across your practice.
Common Questions
Good Questions. Real Answers.
Empty Appointment Slots Cost Your Practice Every Day.
Dedicated HIPAA-trained scheduler. Appointments booked. No-shows reduced. BAA included.
Free consultation
•
No long-term contract
