Virtual Event Coordinator
Stop Letting Event Details Slip Through the Cracks
- Reclaim 10–15 hours weekly from vendor and logistics follow-up
- Keep timelines, budgets, and run-of-show aligned
- Dedicated remote event coordinator working inside your tools
4.8/5 avg.
- Leader in Managed Virtual Assistant Services
10,000+ Active Assistants Powering 10,000+ Companies
What Wing Assistants Get Done Every Day
Venue confirmed, catering details finalized. No event logistics left uncoordinated.
- Logged in Asana
Vendor contracts reviewed, signed, and filed. No agreements left without a confirmed next step.
- Filed in DocuSign
Attendee registrations processed, confirmations sent. No inbound inquiries left unanswered.
- Managed in Eventbrite
Budget updated, deposits tracked. No invoices left unreconciled before close.
- Tracked in QuickBooks
Your Virtual Event Coordinator Handles
Client & Vendor Communication
- Respond to vendor emails
- Schedule planning calls
- Share timeline updates
Event Budget & Contracts
- Build event budgets
- Track event expenses
- Review vendor contracts
Venue & Vendor Coordination
- Research venue options
- Confirm service details
- Follow up on vendors
Remote Event Execution
- Distribute run-of-show
- Coordinate virtual staff
- Handle day-of changes
Event Reporting & Admin
- Track RSVPs
- Reconcile event invoices
- Update event tracker
How it Works
Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
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Meet us to discuss
your requirements
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We shortlist talents
for your review
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We interview and
assess candidates
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The perfect Wing Assistant joins your team
Measured Results Across Teams
Real companies. Defined ownership. Measurable outcomes.
Quistem
Needed executive ops owned.
- 25% CEO time reclaimed
- 9 workflows offloaded
- 1,000+ days supported
Cybersecurity Startup
Needed outbound sales owned.
- 2,080+ hours delivered
- 22 sales workflows owned
- Sales system live (2 wks)
Provida Family Medicine
Needed clinic ops streamlined.
- 50% faster admin ops
- 35% fewer billing errors
- 25% faster claims
Idaho Legal Estates
Needed intake owned.
- 100+ hours reclaimed
- 13+ hours saved weekly
- 10 workflows fully owned
My Personal Mentors
Needed revenue stabilized.
- 30+ deals closed monthly
- 3,600+ clients supported
- 48-hr inquiry resolution
Delegate Everything but Leadership.
More Virtual Assistant Services
We offer 25+ distinct plans in sales, marketing, customer service, and other operational areas. We also have dedicated industry-focused services such as Real Estate Assistants, Healthcare Virtual Assistants and E-Commerce Virtual Assistants.
Speak to a Wing Expert and find the right fit for your business.
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Executive AssistantDiscover expert-tier talent to help with presentations, proposals and more
- Sales Development RepEngages with prospects, grows your sales pipeline and drives sales
- Personal AssistantManages your calendar both at work and outside of it
- Real Estate AssistantAll-round help for your property listings
- Top 1% of TalentStart in one function, then expand coverage as the business grows.
- Healthcare AssistantHelps co-ordinate appointments with patients, data-entry and insurance filing
Events Fall Apart Without
Clear Ownership
Your Wing Virtual Event Planner works only with your team and learns your event playbook for vendors, timelines, budgets, and run-of-show.
This isn’t rotating support or generic admin help.
It’s consistent coordination across every planning call, contract, and day-of checklist so nothing slips before launch.
Structured Event Coordination That Scales
Wing’s virtual assistant service for Event Coordinators supports your planning cycle with defined coverage hours, documented workflows, and consistent execution across vendors, timelines, and attendee communication.
Flexible, No-Commitment Monthly Plans
Increase hours during peak event cycles. Scale back between events. No long-term contracts or fixed headcount commitments.
Secure and Controlled Access
Wing is SOC 2–certified. Data is encrypted in transit (SSL 2048-bit) and at rest (AES-256). Access is role-based, authenticated, restricted, and fully logged.
NDAs and Event Controls
Every engagement includes signed NDAs. Your coordinator follows your brand standards, approval workflows, and vendor protocols.
Coverage That Scales With Your Calendar
If event volume increases, you can expand coverage without restarting training or rebuilding workflows. Oversight keeps coordination consistent across planning cycles.
We Meet Challenging Talent Needs and Ensure Ongoing Success
Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.
Operational Ownership, Powered by the Wing Workspace App
Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.
- Real-time task visibility and status tracking
- Documented workflows with built-in oversight
- Structured handoffs and cross-time-zone continuity
Get it on
App Store
Get it on
Google Play
Get it on
Microsoft
Highly Rated by Operations & Leadership Teams
4.5
123 Reviews on Google
4.7
51 Reviews on Capterra
4.8
10 Reviews on Goodfirms
4.8
18 Reviews on Clutch
Hundreds of Stellar Client Reviews
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Director of Marketing
charlesgate.com
charlesgate.com
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Principal AvidThink avidthink.com
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Co-Founder &CEO
livingspec.com
livingspec.com
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C.
Mid-Market (51-1000 emp.)
Event Coordinator Pricing
Hiring internal event staff adds payroll, benefits, and long-term employment risk. Get dedicated coordination support at a predictable monthly cost, without expanding headcount between events.
Full-Time
16% Savings
$1,999/Month
- 160 Hours per month
- Dedicated Virtual Event Coordinator
- Free replacement
- Customer Success Manager
- Ongoing training and oversight
- Wing Workspace App
- Aligned to event timelines
- Shared team access
- Unlimited secure file storage
Part-Time
$1,299/Month
- 80 Hours per month
- Dedicated Virtual Event Coordinator
- Free replacement
- Customer Success Manager
- Ongoing training and oversight
- Wing Workspace App
- Scheduled dispatch coverage
- Limited internal sharing
- 10 GB secure storage