Marketing Virtual Assistants for Agencies

Client Work Shouldn't Stall Between Briefs & Billing

  • Production stays on track without leadership pulling it through.
  • Reports go out without last-minute rebuilds.
  • Invoices close without chasing missing timesheets.
Campaigns covered. Clients happy.
4.8/5 avg.
Google N
Goodfirms N
Clutch N
Product Hunt
  • Trusted by Marketing Agencies
Agency Operations Challenges

Where the Work Breaks Down

Brief Intake & Scoping

  • Briefs stuck in inboxes
  • Kickoff before scope is clear
  • Latest brief lost in threads

Production & Review Loop

  • Work stuck in review
  • Feedback scattered everywhere
  • Final file rebuilt again

Time Tracking & Billing

  • Late timesheets again
  • Unbilled hours piling up
  • Invoice held for approval

Client Escalations Load

  • Status pings all day
  • Leadership pulled into threads
  • Quick call requests looping
Campaign & Billing Support

What Wing Covers in Your Agency

Assistants are embedded in your project, reporting, and billing systems.
01
Brief Intake & Scope Alignment

Briefs reviewed, scopes confirmed, and work assigned before kickoff stalls.

02
Traffic Management & Project Tracking

Tasks assigned, priorities tracked, and work kept moving through the week.

03
Reporting & Client Updates

Reports prepared, data updated, and client updates go out without last-minute rebuilds.

04
Time Tracking & Invoicing

Time logged, invoices prepared, and approvals don't hold up billing.

How Wing Works

Here's Exactly What Happens After You Sign Up

  • Step 1
    We Find the Gap
    15-minute call. We identify where brief intake, reporting, and billing are landing on the wrong people.
  • Step 2
    We Match You
    A real person, matched to your campaign workflows, tools, and client volume.
  • Step 3
    Live in Under 48 Hours
    Your assistant is set up and working. No lengthy intake process.
  • Step 4
    Wing Manages the Rest
    Performance, quality, and backup coverage. Managed by Wing, not you.
Client Results

What Consistent Coverage Delivers

70% Year-Over-Year Growth

Before Wing, marketing execution and content production limited growth.

  • 160+ hours of content creation per week
  • 150%+ ROI on assistant investment

“With the top-notch support I get from my dedicated assistants, I can rely on my marketing & social media channels to grow while I focus on customers and overall growth.”

Mountain-Cover-Image

29% Faster Response Times

Before Wing, customer emails slowed response times.

  • print run growth in two years
  • 90% subscriber renewal rate

“There’s pre-Wing Mountain Gazette and post-Wing Mountain Gazette—and post-Wing Mountain Gazette is a much better place for us to be.”

— Editor & Owner, Mountain Gazette

Results vary by company size, role, and scope of work. These outcomes reflect real improvements delivered through dedicated Wing assistants and may not be representative of every engagement.

Stop Client Work From Stalling Between Briefs & Billing.

The work keeps moving. You keep winning clients.
VA Service Comparison

Not Freelancers. Not Staffing. Managed Coverage.

  • Model
  • Oversight
  • Continuity
  • Scaling
  • Compliance
  • Wing
  • Managed support embedded in your agency
  • Performance monitored by Wing
  • Coverage coordinated centrally
  • Adjust support without rehiring
  • Role-based access and data controls
  • Freelancers & Staffing
  • Placement or self-managed hires
  • Leadership must supervise daily work
  • Work stops when one person is unavailable
  • Growth requires hiring again
  • Risk controls vary by provider
Fit

Is Wing the Right Fit for Your Marketing Agency?

  • Wing-1
    Wing works well for agencies that:
  • Want client work handled without constant follow-up
  • Need to scale client volume without new hires
  • Expect accountability without daily oversight
  • Not the right fit if you:
  • Only need short-term or one-off project support
  • Prefer to manage freelancers directly
  • Prefer lowest sticker price over quality or reliability

Stop Client Work From Stalling Between Briefs & Billing.

Dedicated support for brief intake, campaign coordination, and billing. No hiring, turnover, or long-term contracts.

4.8 ★ on average. Month to month. No long-term contracts.
FAQs

What Marketing Agencies Ask Before Starting

Wing covers the full agency operations layer: brief intake, scope alignment, traffic management, campaign coordination, reporting, time tracking, and invoicing. For agencies exploring marketing outsourcing, Wing provides dedicated assistants embedded in your tools and workflows rather than freelancers you manage yourself. Most agencies start with the function backing up most and expand as client volume grows. See the Content Bottleneck for a full breakdown of where agency execution typically stalls.

Wing is SOC 2 certified and ISO 27001 compliant with role-based access controls and encrypted data handling across project management, CRM, and reporting systems. Every engagement includes NDA coverage as standard.

Yes. Wing matches assistants to your brief intake, campaign workflows, and billing systems before work begins. Most agencies don't have documented workflows when they start. The first week maps how brief intake, campaign coordination, and billing currently move, and Wing documents it so nothing depends on memory.

Wing pricing is monthly and flexible based on hours and scope. Most agencies start with coverage in one area like traffic management or reporting, then expand as client volume increases. General virtual assistant support starts at $699/month part-time and $999/month full-time. Book a call for the right fit.

Wing covers the full marketing agency stack. For campaign coordination, see Wing's Digital Marketing Assistant. For content production, see Wing's Content Writer. For visual assets, see Wing's Graphic Designer. For search performance, see Wing's SEO Specialist.

Not sure where you're stuck?

A 15-minute call to find your biggest bottleneck, then Wing owns it.

65%

leadership time reclaimed

more team productivity