Virtual Assistants for Architecture & Design Firms

Principals Shouldn't Be Chasing Redlines and CA Logs

  • RFQs get tracked before the deadline week scramble.
  • Redlines get logged and sheet sets stay at current issue.
  • CA logs stay current without landing back on the PM.
Add Architecture Support
So your principals can spend time on design, not admin.
4.8/5 avg.
Google N
Goodfirms N
Clutch N
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  • Trusted by Architecture and Design Firms
  • SOC 2–certified
  • ISO 27001 compliant
  • 80+ admin hours saved monthly
Architecture Operations Challenges

Where the Work Breaks Down

Pursuits & Proposals

  • RFQs unclaimed until day before due
  • SOQ packet has old bios and projects
  • Fee draft stuck waiting on resumes

Sheet Set Control

  • Old PDFs circulating as final set
  • Redlines sitting in inboxes
  • RFI answers buried in threads

Time & Billing

  • Timesheets late at cutoff
  • WIP reports not matching time
  • AR follow-ups skipped

Principal Fire Drills

  • Client emails escalated to principals
  • Weekend fixes after missed addenda
  • Same issue reopened again
Pursuits & Billing Support

What Wing Covers in Your Firm

Assistants are embedded in your pursuit trackers, sheet sets, and billing systems.
01
Pursuit Intake & Go/No-Go Tracking

RFQs reviewed, deadlines tracked, and proposal files prepared so pursuits don't sit before submission.

02
Sheet Set Revisions & QA

Redlines tracked, drawings updated, and sheet sets stay aligned at issue.

03
Time Capture & Project Billing

Time logged, phase codes recorded, and invoice backup prepared so billing doesn't wait at month-end.

04
RFIs, Submittals & Change Logs

RFIs logged, submittals tracked, and changes recorded so project decisions don't get missed.

How Wing Works

Here's Exactly What Happens After You Sign Up

  • Step 1
    We Find the Gap
    15-minute call. We identify where pursuits, sheet sets, and billing are landing on the wrong people.
  • Step 2
    We Match You
    A real person matched to your pursuit workflows, document systems, and project load.
  • Step 3
    Live in Under 48 Hours
    Your assistant is set up and working. No lengthy intake process.
  • Step 4
    Wing Manages the Rest
    Performance, quality, and backup coverage. Managed by Wing, not you.
Architecture Virtual Assistant Roles

Start With One. Expand as Project Load Grows.

Construction Document Control Assistant

Drawing version management, submittal tracking, and RFI logging.
Project Manager

Project timelines, task tracking, and milestone coordination.
Collections/AR Specialist

Invoice follow-ups, payment tracking, and receivables reporting.
Bookkeeping Assistant

Transaction recording, expense tracking, and account reconciliations.
Graphic Designer

Proposal graphics, presentation layouts, and submission visuals.
Content Writer

Project descriptions, proposal narratives, and website updates.
Administrative Assistant

Calendar coordination, inbox management, and document preparation.
Executive Assistant

Calendar management, meeting logistics, and leadership coordination.
Show More
Client Results

What Consistent Coverage Delivers

80+ Admin Hours Saved

Before Wing, admin and record tracking pulled time away from the work that actually mattered.

  • 10+ hours saved on bookkeeping
  • 22+ hours saved on CRM upkeep

“Working with our Wing Assistant has allowed us to focus on building and less on office work.”

— Co-Founder, Carty Custom Builders

Chris Norris2

4.5+ Hours Per Day Offloaded

Before Wing, listings, follow-ups, and CRM updates pulled time away from active deals and tenant coordination.

  • 25+ listings managed
  • CRM structured and maintained

“It’s about creating time more than saving it. I never had to train my assistant—they just got it.”

— Real Estate Specialist, Ansley Real Estate

Results vary by company size, role, and scope of work. These outcomes reflect real improvements delivered through dedicated Wing assistants and may not be representative of every engagement.

Stop Pursuits & Billing From Landing Back on Your Principals.

Add Architecture Support
So your principals can spend time on design, not admin.
VA Service Comparison

Not Freelancers. Not Staffing. Managed Coverage.

  • Model
  • Oversight
  • Continuity
  • Scaling
  • Compliance
  • Wing
  • Managed support embedded in your firm
  • Performance monitored by Wing
  • Coverage coordinated centrally
  • Adjust scope without rehiring
  • Role-based access and data controls
  • Freelancers & Staffing
  • Placement or self-managed hires
  • Oversight handled internally
  • Dependent on one individual
  • Expansion requires new hiring
  • Risk controls vary by provider
Fit

Is Wing the Right Fit for Your Architecture & Design Firm?

  • Wing-1
    Wing works well for architecture and design firms that:
  • Need pursuits, logs, and billing handled without constant follow-up
  • Want to absorb more RFQs and active projects without adding headcount
  • Expect clear ownership without supervising daily execution
  • Not the right fit if you:
  • Only need one-off help for a deadline week or single proposal
  • Prefer to manage freelancers directly
  • Prefer the lowest sticker price over quality or reliability

Stop Pursuits & Billing From Landing Back on Your Principals.

Dedicated support for pursuit tracking, sheet set coordination, and project billing. No hiring, turnover, or long-term contracts.

Add Architecture Support
4.8 ★ on average. Month to month. No long-term contracts.
FAQs

What Architecture Firms Ask Before Starting

Yes. Most firms start with coverage in one area like pursuit tracking or billing, then expand as project load increases. Pricing is based on scope and hours with no long-term contract required.
Wing matches assistants to your pursuit workflows, sheet set processes, and billing systems before work begins. You can meet your assistant first to confirm fit. If something isn't working, Wing retrains or replaces them. You don't manage that process.
Wing is SOC 2 certified and ISO 27001 compliant with role-based access controls and encrypted data handling across pursuit trackers, document control systems, and billing platforms. Every engagement includes NDA coverage as standard.
No. Most firms don't when they start. The first week maps how pursuits, sheet set coordination, and billing currently move. Your assistant works from that and Wing documents it so nothing depends on memory.
Wing replaces your assistant within 24 hours. Context is documented in Wing Workspace so nothing resets. You don't manage the transition. We do.
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