HR Recruiter Virtual Assistant

Hiring Shouldn’t Lose Candidates Between Steps

  • Candidates move through each stage without going cold
  • One person owns follow-ups and interview scheduling
  • Built-in oversight keeps candidates moving so they don’t drop off
Keep Hiring Moving
Plans & Pricing

No more chasing candidates.

4.8/5 avg.
Google N
Goodfirms N
Clutch N
Product Hunt
  • Leader in Managed Virtual Assistant Services
  • 2M+ applicants screened annually
  • 10,000+ companies supported
  • 20+ countries
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10,000+ Active Assistants Powering 10,000+ Companies
Builder
Chord
Harvard
Inexpress
Chicklila
Freedom Farmers
Berkley
Compas
Vivvi
Buena
Doordash
Clearpol
KW

What Wing Assistants Get Done Every Day

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42 new applicants reviewed across active channels.
  • Updated in ATS
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15 candidates screened and five moved to first-round interviews.
  • Updated in ATS
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Eight interviews scheduled and next-day availability confirmed.
  • Handled via email
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Candidate statuses and feedback logged with no stage gaps.
  • Updated in ATS

Your HR Recruiter Virtual Assistant Handles

01
Candidate Sourcing
  • Source candidates
  • Review applications
  • Build talent pipelines
02
Screening & Qualification
  • Screen candidates
  • Assess role fit
  • Shortlist qualified candidates
03
Interview Coordination
  • Schedule interviews
  • Send interview confirmations
  • Update calendars
04
Candidate Communication
  • Respond to candidates
  • Follow up after interviews
  • Share next steps
05
Pipeline Management
  • Update ATS records
  • Move candidate stages
  • Log interview feedback
06
Reporting & Admin
  • Track hiring metrics
  • Update pipeline reports
  • Prepare status updates
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How it Works

Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
  • Step 1
    Meet us to discuss
    your requirements
  • Step 2
    We shortlist talents
    for your review
  • Step 3
    We interview and
    assess candidates
  • Step 4
    The perfect Wing Assistant joins your team

Measured Results Across Teams

Real companies. Defined ownership. Measurable outcomes.
Quistem 01

Quistem

Needed executive ops owned.

  • 25% CEO time reclaimed
  • 9 workflows offloaded
  • 1,000+ days supported
Read the Case Study
Cybersecurity Startup

Cybersecurity Startup

Needed outbound sales owned.

  • 2,080+ hours delivered
  • 22 sales workflows owned
  • Sales system live (2 wks)
Read the Case Study
Provida Family Medicine

Provida Family Medicine

Needed clinic ops streamlined.

  • 50% faster admin ops
  • 35% fewer billing errors
  • 25% faster claims
Read the Case Study
Idaho Legal Estates

Idaho Legal Estates

Needed intake owned.

  • 100+ hours reclaimed
  • 13+ hours saved weekly
  • 10 workflows fully owned
Read the Case Study
Personal Mentors

My Personal Mentors

Needed revenue stabilized.

  • 30+ deals closed monthly
  • 3,600+ clients supported
  • 48-hr inquiry resolution
Read the Case Study

Delegate Everything but Leadership.

Talk to Our Team
Plans & Pricing

More Virtual Assistant Services

We offer 25+ distinct plans in sales, marketing, customer service, and other operational areas. We also have dedicated industry-focused services such as Real Estate Assistants, Healthcare Virtual Assistants and E-Commerce Virtual Assistants.
Speak to a Wing Expert and find the right fit for your business.
  • Executive Icon (1)
    Executive Assistant
    Discover expert-tier talent to help with presentations, proposals and more
  • Sales Icon (1)
    Sales Development Rep
    Engages with prospects, grows your sales pipeline and drives sales
  • Personal Icon (1)
    Personal Assistant
    Manages your calendar both at work and outside of it
  • Real Estate Icon (1)
    Real Estate Assistant
    All-round help for your property listings
  • Top 1% of Talent
    Start in one function, then expand coverage as the business grows.
View All 25+ Roles
  • Container (1)
    Healthcare Assistant
    Helps co-ordinate appointments with patients, data-entry and insurance filing
  • Marketing Icon (1)
    Digital Marketing VA
    Discover experts in ppc ads, email marketing and growth
  • Container11 (1)
    Bookkeeping Assistant
    Tracks expenses, maintain your books and reconcile statements
  • Customer Icon (1)
    Customer Service Rep
    Delivers customer support for general queries, complaints and feedbacks

Candidates Drop Off When Follow-Ups Lag

You can’t stay on every candidate, everyday, but hiring still needs constant follow-up to keep moving.

Your Wing Virtual Assistant works inside your ATS, inbox, and calendar to follow up, schedule, and move candidates forward before they go cold or drop out.

How Wing Keeps Candidates Engaged Without You

This isn’t a freelancer setup. One person owns your hiring flow, backed by a system, so follow-ups don’t stall or come back to you.

Flexible, No-Commitment Monthly Support

When hiring volume increases, follow-ups don’t fall behind. Coverage expands so interviews keep getting scheduled.

Secure and Compliance-Ready

Wing is SOC 2–certified and HIPAA-compliant. Data is encrypted (SSL 2048-bit, AES-256) with restricted, logged access.

NDAs and Role-Based Access Control

Your assistant works within defined permissions. Updates happen without needing you to double-check.

Dedicated Assistant with Backup Coverage

One assistant owns your pipeline. If something changes, coverage steps in so candidates don’t go cold.

We Meet Challenging Talent Needs and Ensure Ongoing Success

Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.

Benefit from a dedicated Client Success Manager (CSM) who will be your single point of contact for all your needs. Your CSM will ensure smooth onboarding, provide ongoing support, and proactively address any concerns to maximize the value of our services.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Your assistant isn't alone. They're supervised by both Wing's Team Captains and Supervisors.

Additionally, you can opt-in to use sophisticated artificial intelligence technology that flags potential issues ahead of time to our supervisory team, who work to proactively resolve issues.

If quality is your goal, Wing remains the best choice in this industry.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

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Operational Ownership, Powered by the Wing Workspace App

Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.

  • Real-time task visibility and status tracking
  • Documented workflows with built-in oversight
  • Structured handoffs and cross-time-zone continuity
Book a Demo
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Highly Rated by Operations & Leadership Teams

4.5

Google Cicle
123 Reviews on Google

4.7

Capterra N
51 Reviews on Capterra

4.8

Goodfirms N
10 Reviews on Goodfirms

4.8

Clutch N
18 Reviews on Clutch

Hundreds of Stellar Client Reviews

Clutch N
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Christine Mulvey
Director of Marketing
charlesgate.com
Google Cicle
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Google Cicle
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Capterra N
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Roy Chua
Principal AvidThink avidthink.com
Google Cicle
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Dylan Schiemann
Co-Founder &CEO
livingspec.com
1921
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C
Marysa C.
Mid-Market (51-1000 emp.)
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HR Recruiter Virtual Assistant Pricing

Choose part-time or full-time, with a U.S.-based or global assistant.
Either way, you have consistent ownership over your hiring pipeline, and work doesn’t come back to you.

Need help?
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Book a Meeting

Book anytime this week
Live Chat
Live Chat

6-9 PM PST weekdays
Full-Time
16% Savings

$1,399/Month

Book a Demo
Get a Free Demo
  • 160 Hours per month
  • Dedicated HR Recruiter VA
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone—any hours you want
  • Share with colleagues
  • Unlimited file sharing/storage
Part-Time

$899/Month

Book a Demo
Get a Free Demo
  • 80 Hours per month
  • Dedicated HR Recruiter VA
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone—choose from designated slots
  • Sharing is limited
  • 10 GB file sharing/storage limit

Popular Questions

Yes. Your assistant works only with your team during scheduled hours. They learn your hiring process, ATS setup, role requirements, and communication style so follow-ups and scheduling stay consistent. You’re not re-explaining workflows or switching between different people. One person stays responsible for your hiring pipeline.
You choose the schedule based on hiring volume and active roles. Coverage can align with your business hours or peak candidate activity. Hours can expand during hiring spikes and scale back when things slow down. It adjusts to how your hiring process actually runs.
Yes. You can communicate with your assistant from anywhere using the Wing app, Slack, email, or phone. They work directly inside your ATS, inbox, and calendar, so follow-ups and scheduling keep moving even if you’re not available. You’re not tied to one location. Access stays consistent wherever you’re working.
Within scheduled hours, you can assign as many recruiting tasks as needed. That includes screening, scheduling, follow-ups, ATS updates, and pipeline tracking as candidates move through stages. You don’t have to decide what fits before handing it off. If it’s part of keeping hiring moving, it gets handled.
Extended coverage can be arranged for teams managing high candidate volume or multiple open roles. You don’t need to hire additional recruiters to keep things moving. The setup adjusts based on your hiring demand. It scales without disrupting your workflow.
Most teams use the Wing app, Slack, email, or phone. Your assistant works directly inside your ATS, inbox, and calendar with approved access. You’re not managing work in a separate platform. It fits into how your team already operates.

Wing assistants are trained professionals, not freelancers you have to manage. We offer assistants both locally and globally, trained in sourcing, screening, interview coordination, and pipeline management.

They’re also trained on AI tools and AI-driven workflows, and many are bilingual for candidate communication. They’re supported behind the scenes so follow-ups, scheduling, and pipeline updates stay consistent without you stepping in.

During scheduled hours, candidates and requests are responded to quickly so interviews get scheduled and pipelines don’t stall. You’re not checking to see who was missed. Work moves as candidates move through stages. That matters when delays lead to drop-off.
Yes. Your assistant works directly inside your ATS, job boards, email, calendar, and hiring tools using role-based access. They follow your workflows and permissions. Nothing sits outside your systems or requires workarounds. It runs inside what you already use.
If something needs attention beyond daily recruiting tasks, support and escalation are available. Hiring workflows continue without interruption. You don’t have to step in to keep candidates moving. Everything stays consistent day to day.
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