Virtual Medical Transcription Specialist

Notes Shouldn’t Be Sitting in a Dictation Queue

  • Notes are completed and ready in the EHR the same day
  • One person owns dictation and documentation
  • Built-in oversight keeps notes from piling up or getting missed
Get This Off Your Plate
Plans & Pricing

Stop catching up on notes after hours.

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  • Leader in Managed Virtual Assistant Services
  • 2M+ applicants screened annually
  • 10,000+ companies supported
  • 20+ countries
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10,000+ Active Assistants Powering 10,000+ Companies
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Doordash
Clearpol
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What Wing Assistants Get Done Every Day

Check (1)
22 dictations transcribed and turned into structured clinical notes.
  • Updated in EHR
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Operative reports formatted and prepared for provider review.
  • Updated in EHR
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Medication terms corrected and abbreviations standardized before finalizing.
  • Checked in transcript
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Completed notes uploaded and ready for provider signature. No backlog.
  • Updated in EHR

Your Virtual Medical Transcription Specialist Handles

01
Audio Dictation Transcription
  • Listen to dictations
  • Transcribe clinical notes
  • Convert audio to text
02
Clinical Document Formatting
  • Format progress notes
  • Structure report sections
  • Apply document templates
03
Terminology Accuracy Review
  • Verify medical terminology
  • Expand abbreviations
  • Correct dictation errors
04
Transcript Editing
  • Proofread transcripts
  • Clarify unclear phrases
  • Fix grammar issues
05
EHR Documentation Preparation
  • Prepare EHR documents
  • Attach finalized reports
  • Submit provider drafts
06
Documentation Quality Control
  • Check formatting standards
  • Review transcript accuracy
  • Flag unclear dictations
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How it Works

Be as involved (or uninvolved) as you prefer – our expert recruiters will guide you through every step, ensuring a smooth and seamless experience.
  • Step 1
    Meet us to discuss
    your requirements
  • Step 2
    We shortlist talents
    for your review
  • Step 3
    We interview and
    assess candidates
  • Step 4
    The perfect Wing Assistant joins your team

Measured Results Across Teams

Real companies. Defined ownership. Measurable outcomes.
Quistem 01

Quistem

Needed executive ops owned.

  • 25% CEO time reclaimed
  • 9 workflows offloaded
  • 1,000+ days supported
Read the Case Study
Cybersecurity Startup

Cybersecurity Startup

Needed outbound sales owned.

  • 2,080+ hours delivered
  • 22 sales workflows owned
  • Sales system live (2 wks)
Read the Case Study
Provida Family Medicine

Provida Family Medicine

Needed clinic ops streamlined.

  • 50% faster admin ops
  • 35% fewer billing errors
  • 25% faster claims
Read the Case Study
Idaho Legal Estates

Idaho Legal Estates

Needed intake owned.

  • 100+ hours reclaimed
  • 13+ hours saved weekly
  • 10 workflows fully owned
Read the Case Study
Personal Mentors

My Personal Mentors

Needed revenue stabilized.

  • 30+ deals closed monthly
  • 3,600+ clients supported
  • 48-hr inquiry resolution
Read the Case Study

Delegate Everything but Leadership.

Talk to Our Team
Plans & Pricing

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Notes Pile Up When
No One Owns Dictation

You can’t turn every dictation into notes right away, but documentation still needs to be completed to keep care moving.

Your Wing Virtual Assistant works inside your systems to transcribe, format, and prepare notes before documentation lags or charts sit incomplete.

How Wing Keeps Notes From Backing Up Without You

This isn’t a freelancer setup. One person owns your documentation, backed by Wing support, so work doesn’t stop or come back to you.

Flexible, No-Commitment Monthly Support

When dictation volume increases, notes don’t fall behind. Coverage expands so documentation stays current.

Secure and Compliance-Ready

Wing is SOC 2–certified and HIPAA-compliant. Data is encrypted (SSL 2048-bit, AES-256) with restricted, logged access.

NDAs and Role-Based Access Control

Your assistant works within defined permissions. Notes are completed without you double-checking.

Dedicated Assistant with Backup Coverage

One assistant handles your dictation. If something changes, coverage steps in so notes don’t sit.

We Meet Challenging Talent Needs and Ensure Ongoing Success

Our resources and systems are designed to deliver tailored solutions that go beyond the basics, empowering your business to thrive.

Benefit from a dedicated Client Success Manager (CSM) who will be your single point of contact for all your needs. Your CSM will ensure smooth onboarding, provide ongoing support, and proactively address any concerns to maximize the value of our services.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

Your assistant isn't alone. They're supervised by both Wing's Team Captains and Supervisors.

Additionally, you can opt-in to use sophisticated artificial intelligence technology that flags potential issues ahead of time to our supervisory team, who work to proactively resolve issues.

If quality is your goal, Wing remains the best choice in this industry.

We can work with you to analyze your requirements, and can launch new recruitment processes/ roles exclusively tailored to your needs, in your budget.

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Operational Ownership, Powered by the Wing Workspace App

Wing doesn’t just assign an assistant. We run execution through a centralized, human + AI–powered workspace built to keep work moving around the clock.

  • Real-time task visibility and status tracking
  • Documented workflows with built-in oversight
  • Structured handoffs and cross-time-zone continuity
Book a Demo
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Highly Rated by Operations & Leadership Teams

4.5

Google Cicle
123 Reviews on Google

4.7

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51 Reviews on Capterra

4.8

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10 Reviews on Goodfirms

4.8

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18 Reviews on Clutch

Hundreds of Stellar Client Reviews

Clutch N
Overall, I have been very pleased with each aspect of hiring my Wing VA. We were looking at a variety of virtual assistant programs; what made us choose Wing was the fact that their talent had specific marketing experience... Working with Wing is seamless. They have a robust platform that makes communicating with our VA incredibly easy. It also helps that they act quickly and are incredibly responsive...
Christine Mulvey
Christine Mulvey
Director of Marketing
charlesgate.com
Google Cicle
I've had the best VA experience so far after multiple tries. The app is easy to use to communicate and create tasks, there's loads of real-person communication, and my assistant was so capable at MANY things. He was so good that every week I found more things I could take off my plate and all for a low fixed price per month. Great value and it's taken a lot of stress off me.
Kelsey Galarza
Kelsey Galarza
Co-founder, Orange Marketing orangemarketing.com
Google Cicle
Amazing service! Excellent customer support and the work done by my assistant Kirti S. from Wing is top notch. I’ve enjoyed the help and the genuine personality and willingness to learn. Also a big call out to Maryann U. my customer success manager. She is fantastic and so full of life.
Chris Mullaly
Chris Mullaly
Founder and Managing Partner spiruscapitalpartners.com
Capterra N
Wing is an innovative software-powered interface to virtual assistants. Wing has provided a software-augmented virtual assistant service that's unique in the field. Just as important as the software platform is the quality of their assistants behind the scene. Their ability to organize and run a process of matching our needs with available talent was successful. Wing is easy to use.
Roy Chua
Roy Chua
Principal AvidThink avidthink.com
Google Cicle
Wing provides exceptional Virtual Assistant services and an accompanying productivity platform. Using Wing has been incredibly beneficial for our business, allowing us to explore some things in far more depth, or scale up some operations more effectively. Some of the benefits far exceed what you might expect from a virtual assistant in terms of capabilities and outside traditional administrative work.
Dylan Schiemann
Dylan Schiemann
Co-Founder &CEO
livingspec.com
1921
What I like best about Wing is the quality and reliability of their virtual assistants. We started with one assistant and were so happy with the experience that we’ve since onboarded additional VAs. I’ve also confidently recommended Wing to colleagues and contacts looking for virtual assistant services. The combination of strong support, trustworthy assistants, and a seamless experience is what sets Wing apart for me.
Marysa C
Marysa C.
Mid-Market (51-1000 emp.)
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Virtual Medical Transcription Specialist Pricing

Choose part-time or full-time, with a U.S.-based or global assistant.
Either way, you have consistent ownership over your dictation and documentation, and work doesn’t come back to you.

Need help?
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Live Chat
Live Chat

6-9 PM PST weekdays
Full-Time
16% Savings

$1,199/Month

Book a Demo
Get a Free Demo
  • 160 Hours per month
  • Dedicated Medical Transcription Specialist
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone—any hours you want
  • Share with colleagues
  • Unlimited file sharing/storage
Part-Time

$600/Month

Book a Demo
Get a Free Demo
  • 80 Hours per month
  • Dedicated Medical Transcription Specialis
  • Free replacement
  • Customer Success Manager
  • Rigorous quality control and supervision
  • Wing Workspace App
  • Your timezone—choose from designated slots
  • Sharing is limited
  • 10 GB file sharing/storage limit

Popular Questions

Yes. Your assistant works only with your practice during scheduled hours. They learn how your providers dictate, structure notes, and finalize documentation so transcripts stay consistent. You’re not re-explaining formatting or switching between different people. One person stays responsible for your dictation and documentation workflow.
You choose the schedule based on when dictations are recorded or when notes need to be completed. Coverage can align with clinic hours or backlog periods when documentation starts to build up. Hours can expand when dictation volume increases and scale back when things are caught up. It adjusts to how your workflow actually runs.
Yes. You can communicate with your assistant from anywhere using the Wing app, Slack, email, or phone. They work directly with your dictation files, EHR, and documentation systems, so notes keep moving even if you’re not available. You’re not tied to one location. Access stays consistent wherever you’re working.
Within scheduled hours, you can send as many dictations or documentation tasks as needed. That includes consult notes, operative reports, discharge summaries, and progress notes as they come in. You don’t have to decide what fits before handing it off. If it’s part of keeping notes from backing up, it gets handled.
Extended coverage can be arranged for practices with high dictation volume or time-sensitive documentation needs. You don’t need to add internal staff to keep up with notes. The setup adjusts based on your workload. It scales without disrupting your workflow.
Most practices share dictations and communicate through the Wing app, Slack, secure email, or phone. Your assistant can also work directly inside your EHR or documentation system with approved access. You’re not managing work in a separate platform. It fits into how your team already operates.

Wing assistants are trained professionals, not freelancers you have to manage. We offer assistants both locally and globally, trained in medical transcription, clinical terminology, and documentation workflows.

They’re also trained on AI tools and AI-driven workflows, and many are bilingual for provider and team communication. They’re supported behind the scenes so transcription and documentation stay consistent without you stepping in.

During scheduled hours, dictations and requests are picked up quickly so notes don’t sit in a queue. You’re not coming back to a backlog of unfinished documentation. Work moves as it comes in. That matters when delays impact care and billing.
Yes. Your assistant works directly inside your EHR and documentation systems using secure, role-based access. They follow your templates, formatting rules, and workflows. Nothing sits outside your systems or requires workarounds. It runs inside what you already use.
If something needs attention beyond daily transcription work, support and escalation are available. Documentation continues without interruption. You don’t have to step in to keep notes moving. Everything stays consistent day to day.
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